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H H S Department of Health and Human Services
U.S. Department of Health and Human Services
Health Resources and Services Administration

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Construction Project Requirements for HCOF Awards

Construction projects must comply with Federal oversight and requirements in addition to reporting requirements. The Health Care and Other Facilities (HCOF) program office certifies that HCOF-funded projects are designed, bid, constructed and completed in accordance with all applicable Federal requirements and so requires proper documentation and certification at various phases of each construction project.

Self-Certification Letters

Pre-Certification Letter (PDF - 90 KB)
Must be submitted within 30 days of the date that architect/engineer services are secured. If this deadline is not feasible, you must request an extension from the HCOF Program Office. This letter certifies the suitability of the involvement of the architect or engineer in the project.

Certification of Final Design Letter (PDF - 67 KB)
Must be submitted within 30 days of the "design documents estimated completion date" listed in the pre-certification letter. This letter certifies, before construction bidding and contract award, that the final working drawings and technical specifications were developed in compliance with all applicable Federal program standards and state and local codes and ordinances.

Bonding and Insurance Coverage Letter (PDF - 27 KB)
Must be submitted within 30 days of the scheduled contract award date. This letter certifies that the various bonding and insurance requirements for federally-assisted construction projects will be met.

Bid Tabulations

It is your responsibility to make every effort to award the construction contract(s) under a process where maximum competition is achieved in order to obtain the most reasonable price. Therefore, competitive bidding by formal advertisement must be used except when construction management procedures are employed. Accordingly, you will submit your bid tabulations, certified by your A/E, and your formal recommendation of award. 

The recommendation should also include a statement of determination that the selected contractor is not on the U.S. General Services Administration Lists of Parties Excluded from Federal Procurement or Non-Procurement Programs (debarred list). 

If you award the contract to any qualified bidder other than the lowest bidder, provide proper documentation for your decision. Subsequently, a copy of your award letter(s) to the successful contractor(s) must also be submitted to the HCOF program office. 

The bid tabulations, certification, award recommendation, "debarred list" statement, and award letter must be submitted to the HCOF Program Office within 30 days of the scheduled contract award date.

Notice of Federal Interest

Notice of Federal Interest (NFI) filings are required for new construction and for major renovations (total costs of more than $500,000). The period of the NFI is in perpetuity. The NFI must be filed before funds can be drawn down.

Sample Notice of Federal Interest (PDF - 12 KB)

These filings state that the approval of the Associate Administrator, Office of Federal Assistance Management (OFAM), Health Resources and Services Administration (HRSA), must be given before the property can be mortgaged, sold, or transferred or used for a purpose inconsistent with the application. Federal interest in the property is not subordinated to those of non-Federal parties. Generally, Federal interest may not be subordinated without a compensating financial benefit to the Government.

If the applicant has extensive land holdings, to avoid having to request the Secretary’s permission on its use and disposition, an applicant may provide a land description limited to the awarded project when filing. Additional requirements are needed for a leased building.

National Historic Preservation Act

Notice of Delegation for Grantee Historic Preservation Consultation (PDF - 44 KB)

Section 106 Historic Preservation Fact Sheet (PDF - 906 KB)

National Environmental Policy Act

Environmental Checklist (DOC -123 KB)

Environmental Assessments Frequently Asked Questions (PDF - 71 KB)

Programmatic Environmental Assessments

Facilities Expansion Programmatic Environmental Assessment (PDF - 258 KB)

Facilities Alteration Programmatic Environmental Assessment (PDF - 350 KB)

Findings of No Significant Impact

Facilities Expansion Findings of No Significant Impact (PDF - 70 KB)

Facilities Alteration Findings of No Significant Impact (PDF - 48 KB)

Federal Construction Requirements

Administration and Construction

Uniform Administrative Requirements for Award and Subawards to Institutions of Higher Education, Hospitals and Other Non-profit and Commercial Organizations (45 CFR Part 74)

Uniform Administrative Requirements for Grants and Cooperative Agreements to State, Local, and Tribal Governments (45 CFR Part 92)

Architectural Barriers Act of 1969 (42 U.S.C. § 4151, et. seq.)

Seismic Safety of Federal and Federally Assisted or Regulated New Building Construction (Executive Order 12699)

Uniform relocation assistance and real property acquisition for Federal and federally assisted programs (45 CFR Part 15) 

Uniform Relocation Assistance and Real Property Acquisition Policies for Federal and Federally Assisted Programs (Implements 42 U.S.C. 4601, et seq.)

National Flood Insurance Act and National Flood Disaster Protection Act, as amended (42 U.S.C. 4001 et seq.)

Historic Preservation

National Environmental Policy Act (42 U.S.C. § 4321 et seq.)

National Historic Preservation Act, Section 106, as amended (16 U.S.C. § 470)

Environmental Protection

Protection of Wetlands (Executive Order 11990)

Floodplain Management (Executive Order 11988)

Environmental Justice (Executive Order 12898)

Preserve America (Executive Order 13287)

Endangered Species Act (16 U.S.C. § 1531 et seq.)

Coastal Barrier Resources Act (16 U.S.C. § 3501 et seq.)

Coastal Zone Management Act (16 U.S.C. § 1451 et seq.)

Federal Water Pollution Control Act, as amended (33 U.S.C. § 1251 et seq., known as the Clean Water Act)

Clean Air Act (42 U.S.C. 7401 et seq.)

Safe Drinking Water Act, as amended (42 U.S.C. § 300f et seq.)

Resource Conservation and Recovery Act (45 CFR § 74.16, 42 U.S.C. § 6901 et seq.)

Comprehensive Environmental Response, Compensation, and Liability Act, as amended (42 U.S.C. § 9601 et seq.)

Wild and Scenic Rivers Act (16 U.S.C. § 1271 et seq.)