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H H S Department of Health and Human Services
U.S. Department of Health and Human Services
Health Resources and Services Administration

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Privacy Act and Systems of Records

The Privacy Act of 1974 requires U.S. Government agencies to:

  • limit the collection of personal information about U.S. citizens and legal residents to information that is necessary to carry out an agency function and to collect Social Security numbers only when legally authorized;
  • inform individuals of the purpose and use of information collected in a Privacy Policy Notice; and
  • publish a Systems of Records Notice in the Federal Register for each agency system that collects more than one record that contains information about an individual and is designed to be retrieved by name or other personal identifier.

Systems of Records Notices (SORN)

Correspondence with HRSA

09-15-0059Strategic Work Information and Folder Transfer System (SWIFT)Office of the Administrator

Health Professional Malpractice and Disciplinary Actions

09-15-0054National Practitioner Data Bank for Adverse
Information on Physicians and Other Health
Care Practitioners
Bureau of Health Professions

Health Professional Shortage Designations

09-15-0066State-Provided Physician Records for the Application
Submission & Processing System
Bureau of Health Professions

Health Professions Scholarships, Loans and Loan Repayment Programs

09-15-0037Public Health Service and National Health Service Corps Scholarship/Loan Repayment Participant Records SystemBureau of Health Professions
09-15-0038Disability Claims of the Nursing Student Loan ProgramBureau of Health Professions
09-15-0044Health Educational Assistance Loan Program Loan Control Master FileBureau of Health Professions
09-15-0069Campus Based Branch Program Document Management SystemBureau of Health Professions

Health Professions Training

09-15-0046Health Professions Planning and EvaluationOffice of the Administrator

HRSA General Information

09-15-0067HRSA Information CenterOffice of the Administrator

Organ/Tissue Procurement and Transplantation

09-15-0055Organ Procurement and Transplantation Network Data SystemHealthcare Systems Bureau
09-15-0068C.W. Bill Young Cell Transplantation ProgramHealthcare Systems Bureau

Patient Compensation

09-15-0056National Vaccine Injury Compensation ProgramHealthcare Systems Bureau
09-15-0065Smallpox Vaccine Injury Compensation ProgramHealthcare Systems Bureau
09-15-0071Countermeasures Injury Compensation ProgramHealthcare Systems Bureau

Public Health Service Hospitals and Clinics

09-15-0003Contract Physicians and ConsultantsBureau of Primary Health Care
09-15-0004Federal Employee Occupational Health Data SystemBureau of Primary Health Care
09-15-0007Patients Medical Records System PHS Hospitals/ClinicsBureau of Primary Health Care
09-15-0028PHS Clinical Affiliation Trainee RecordsBureau of Primary Health Care