If you have not yet registered with DUNS, SAM or Grants.gov and you start your three registrations TODAY, you may not be able to submit your grant application until:
Today's date plus 28 days
Please allow extra time for holidays that occur during your registration process or other unexpected delays.
If you provide complete and consistent information to all three systems, you may be able to complete the process in one week. But if there is a problem anywhere in the process, your registration can take four weeks or even longer.
Even if you do not need to submit an application for several months, do not delay. Start your registrations today. You cannot submit a grant application until you are registered.
Organization Registration Checklist (PDF - 2 pages) to save to your computer, print and refer to throughout your registration process.
You should be able to complete this registration in one day.
If you provide complete and consistent information to all three systems, you may be able to complete the process sooner. But if there is a problem anywhere in the process, your registration can take four weeks or even longer.
Even if you do not need to submit an application for several months, do not delay. Start your registrations today. You cannot submit a grant application until you are registered. Find upcoming HRSA funding opportunities at the HHS Grants Forecast.
Organization Registration Checklist (PDF - 3 pages) to save to your computer, print and refer to throughout your registration process.
Select the country or territory where your organization is physically located. Complete and submit the form. You will need to know basic information about your organization, including physical and mailing addresses, name and title of the chief executive, primary Standard Industrial Code (SIC), whether or not the organization is minority-, woman- or veteran-owned, number of employees, and annual revenue.
Your DUNS number will be e-mailed to you the same day.
Once you have your DUNS, allow 3 days to gather the required information and prepare the application. If you are already registered with SAM, please check your SAM registration and make sure it is active. If it is not, your grant application will be rejected.
Go to the SAM (System for Award Management), formerly Central Contractor Registration.
Select Create User Account or Register/Update Entity and complete the form, which will take about an hour.
You must have your DUNS number and other information about your organization, including its Tax ID number, which is the same as an Employer Identification Number (EIN). If you do not have an EIN, Apply for an Employer Identification Number (EIN) Online and get your EIN immediately. You will also need to provide "core data," such as the business start date, Congressional district and physical and mailing addresses.
You will also need to provide points of contact and designate an E-Business Point of Contact (E-Biz POC) and a Marketing Partner Identification Number (MPIN). The MPIN is your organization’s personal code that acts as a password and will later be used by the E-BIZ POC to approve Authorized Organization Representatives (AORs) in Grants.gov.
After you submit your SAM registration and your information is validated, you will receive an email from SAM.gov letting you know your registration is active.
To keep your SAM registration active, be sure to renew at least once each year. Renewal can take 5 days or longer if incomplete or incorrect information is provided. . If your registration expires, you cannot submit a grant application until it is renewed.
Once you have your DUNS and SAM registrations, allow 2 to 3 weeks to register with Grants.gov.
One day after submitting your SAM registration, the people whom your organization wants to be able to submit applications (called Authorized Organization Representatives or AORs) can begin to submit their Grants.gov registrations. Your organization can have one AOR or many.
To be able to submit applications, the E-BIZ POC must also register as an AOR and approve the registration.
Once you have your DUNS and SAM registrations, AORs can complete your Grants.gov registration in as little as 1 day if the E-BIZ POC approves it immediately upon receipt of e-mail notification that it has been submitted.
You must know your organization's DUNS number that you got in Step One.
After each AOR-registrant submits a registration form to Grants.gov using the organization's correct DUNS number, the E-BIZ POC will receive an e-mail, prompting her or him to log into Grants.gov and approve the AOR. The E-BIZ POC will need the organization's MPIN acquired in Step Two to approve AOR registrations.
When the registration is approved, the submitting AOR will receive a confirmation e-mail and will be able to submit applications.
To continue to be able to submit applications, each AOR must update his or her Grants.gov registration every year and his or her Grants.gov password every 90 days.
Upcoming Funding Opportunities at the HHS Grants Forecast, which lists grant programs expected to hold competitions at some point in the current federal fiscal year. Once an opportunity is announced, it is posted on Grants.gov, where you can find and apply for open funding opportunities.
Open Funding Opportunities at HRSA lists current funding opportunity announcements, application deadlines, technical assistance and links to apply at Grants.gov.
Grants.gov Open Grant Opportunities lists funding opportunities across the U.S. government.
These funding opportunities support organizations and do not provide financial assistance to individuals. See Loans & Scholarships if you are looking for health professions training assistance and USA.gov if you are looking for other personal help.
Navigating and Preparing a HRSA Application Webinar