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Awards Management Tutorial

Reports and Records

Reporting Requirements

HHS requires that recipients periodically submit financial, Federal Financial Report (FFR) SF 425, and progress reports. Other required reports may include annual invention utilization reports, property reports, lobbying disclosures (as required by 45 CFR 93.110(c)), audit reports, reports to the appropriate payment points (in accordance with instructions received from the payment office), and specialized programmatic reports, if applicable. All required reports will be indicated in the awarding NoA, and the reports must be submitted in the EHBs system.

Monitoring and Reporting Program Performance

Monitoring Federal grant recipient’s financial and program performance is required under CFR. Recipients are required to maintain and make the grant files available for review and inspection for 3 years. The records include all financial and programmatic records and supporting documents.

Monitoring is the process by which programmatic and business management performance of a grant is continually assessed by the program and grants officials responsible for the award.

Recipients must submit to HRSA financial and programmatic performance reports pertaining (directly or indirectly) to the award-supported project, in such form and the frequency as prescribed by HRSA.