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H H S Department of Health and Human Services
U.S. Department of Health and Human Services
Health Information Technology and Quality
Improvement

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How do I document the various activities of the project?

Good documentation is very important in ensuring that a health IT project remains well managed and organized. Once the project has started, the project team should be involved in regular project meetings and sub workgroups. All meetings must be well documented with a summary list of action items. Meeting minutes should be prepared and shared with all meeting participants. In addition the project manager should provide periodic status updates to senior leadership to ensure that they remain well informed on the progress of the project and of any changes to the schedule and scope of the implementation. The project manager will also need to regularly update the project plan to show activities that have been completed, new tasks that have been identified, and any changes in task schedule. Finally, the project manager should also document all risks that are identified and how these will be mitigated. The risk management plan should be shared with senior leadership.

Developed by the Health Resources and Services Administration as a resource for health centers and other safety net and ambulatory care providers who are seeking to implement health IT.
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