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How do I document the various activities of the project?

Good documentation is very important in ensuring that a health IT project remains well managed and organized. Once the project has started, the project team should be involved in regular project meetings and sub workgroups. All meetings must be well documented with a summary list of action items. Meeting minutes should be prepared and shared with all meeting participants. In addition the project manager should provide periodic status updates to senior leadership to ensure that they remain well informed on the progress of the project and of any changes to the schedule and scope of the implementation. The project manager will also need to regularly update the project plan to show activities that have been completed, new tasks that have been identified, and any changes in task schedule. Finally, the project manager should also document all risks that are identified and how these will be mitigated. The risk management plan should be shared with senior leadership.

• Project Meeting Plan and Agenda Template (Word - 141 KB) - Developed by DOQ-IT, this resource provides a sample agenda and tips for holding a project team meeting.