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What are our hardware (server and desktop) needs?

Hardware involves both servers and desktop PCs. When assessing servers, hardware specifications in terms of processor speed, RAM, operating system, and disk space are important considerations. At this stage, it is important to work with the vendor to ensure that the system hardware meets the required specifications to ensure that the system runs optimally. In an ASP model, it would not be necessary to complete a server inventory.

Since PCs are routinely used to access various applications, completing an inventory of all the PCs in the organization is a critical starting point. The assessment should include profiling all of the PC configurations. In general, having a standard configuration for all the PCs is desired as this makes ongoing maintenance and support significantly easier.

The resource below includes some useful templates and approaches to completing a technology assessment:

• Hardware Inventory Form (DOC - 54KB) – This form, prepared by IPRO, the Medicare Quality Improvement Organization for New York State, helps to record the IT hardware currently in use within the practice.