Sunday, October 26, 2003

4:00 p.m. -
7:00 p.m.

Registration

Monday, October 27, 2003

7:30 a.m.

Registration and Continental Breakfast

8:30 a.m.

Welcome

Review of Federal Collaboration on Chronic Homelessness

• Patricia Carlile, Deputy Assistant Secretary for Special Needs, U.S. Department of Housing and Urban Development (HUD)
• Don Winstead, Deputy Assistant Secretary for Human Services Policy, Office of the Assistant Secretary for Planning and Evaluation, Department of Health and Human Services (HHS)
• Peter Dougherty, Director, Office of Homeless Veterans Programs, U.S. Department of Veterans Affairs (VA)
• Charles Ciccolella, Deputy Assistant Secretary for Veterans Employment and Training Services, U.S. Department of Labor (DOL)
• Cheri Nolan, Deputy Assistant Attorney General, Office of Justice Programs, U.S. Department of Justice (DOJ)
• Philip Mangano, Executive Director, U.S. Interagency Council on Homelessness (ICH)
• Lawrence Bartlett, Director, Health Systems Research, Inc. (HSR), Moderator

Introductions of State Team Members, Faculty, and Resource Persons and Brief Presentations by Each Team

10:00 a.m.

State Team Session One: Setting the Stage, Revisiting the Vision Statement and the Reality Assessment, and Identifying Resource Needs

• Set the Stage
  • Objectives and format
  • Defining “mainstream services”
  • Roles and responsibilities

• Revisit Vision Statement (if necessary, revise based on draft developed by State Team prior to Policy Academy)
  • Statement of purpose
  • Picture of Team’s ideal future (independent of current reality)
  • Reference point for all future decisions

• Revisit Reality Assessment (if necessary, revise based on draft developed by State Team prior to Policy Academy)
  • Inventory/review of: current programs/activities, key challenges, previous policy actions, current political environment
  • SWOT Analysis (strengths, weaknesses, opportunities, threats)
  • Provide context
  • Identify resources

• Identify Resource Needs
  • Review biographies of resource persons
  • Identify four or five to attend one of the State Team sessions

12:15 p.m.

Working Lunch/Plenary Session One: Focus on Collaboration

Involving Consumers: Why and How

Developing and Implementing a Plan to Increase Access to Mainstream Services

HUD/HHS CD-ROM Announcement: Helping to Understand and Access Mainstream Federal and State Programs

1:45 p.m.

Concurrent Breakout Sessions: Strategies for Increasing Access to Mainstream Services

Collaboration in Action: A Federal Perspective

Discharge Planning: Getting Mainstream Systems to the Table

Employment Programs

Expediting Eligibility Determinations

Medicaid Services

The Use of Block Grant Funding to Serve Chronically Homeless Persons

Using the Continuum of Care to Further Chronic Homelessness and Permanent Housing Initiatives

3:00 p.m.

Break

3:15 p.m.

State Team Session Two: Report Out and Setting Priorities/Goals

• Report Out from Breakout Sessions

• Priority/Goal Setting - Identify:
  • Gaps between the Team’s vision statement and the current reality
  • Areas to focus energy and limited resources
  • Basis for planning, policymaking, and setting performance standards

5:30 p.m.

Reception

6:30 p.m.

Dinner (on your own)

Tuesday, October 28, 2003

7:00 a.m.

Continental Breakfast

8:00 a.m.

Overview of the Day

8:15 a.m.

Plenary Session Two: Addressing Chronic Homelessness

The Dynamics of Homelessness, and the Impact of Supportive Housing on Services Use and Costs

What Works: Prevention Strategies

What Works: Housing Strategies

What Works: System Change Strategies

9:45 a.m.

State Team Session Three: Completing Priority Setting and Developing Strategies

• Complete Priority Setting
  • Gaps between the Team’s vision statement and the current reality
  • Areas to focus energy and limited resources
  • Basis for planning, policymaking, and setting performance standards

• Develop Realistic Strategies/Tactical Plans
  • Broad-ranging tactics requiring statewide or cross-agency efforts
  • Usually involves the combination of several courses of action
  • Should be directly related to Team’s goals and priorities
  • Includes identifying technical assistance needs

12:15 p.m.

Lunch (on your own)

1:15 p.m.

State Team Session Four: Completing Strategies and Identifying Action Steps

• Complete Strategies/Tactical Plans
  • Broad-ranging tactics requiring statewide or cross-agency efforts
  • Usually involves the combination of several courses of action
  • Should be directly related to Team’s goals and priorities
  • Includes identifying technical assistance needs

• Identify Action Steps
  • Specific activities to be undertaken based on strategies
  • Required action from specific individual or entities
  • Considerations:
    • Who is responsible for coordinating each action?
    • Who is responsible for completing each action?
    • What resources are required?
    • What is the timeline?
    • Who will be affected?

5:30 p.m.

Adjourn

Assignment: Each State Team should prepare to share with the other Teams their action planning to-date – including their written vision statement, reality assessment, and goals/priorities at tomorrow morning’s plenary session. Each Team should also identify what they anticipate their technical assistance needs to be. Results should be recorded on newsprint and posted in the main conference area.

Wednesday, October 29, 2003

7:00 a.m.

Continental Breakfast

8:00 a.m.

Overview of the Day

8:15 a.m.

Exchange of Ideas Among State Team Members and Faculty

9:00 a.m.

State Team Session Five: Completing Action Steps

• Complete Action Steps
  • Specific activities to be undertaken based on strategies
  • Required action from specific individuals or entities
  • Considerations:
    • Who is responsible for coordinating each action?
    • Who is responsible for completing each action?
    • What resources are required?
    • What is the timeline?
    • Who will be affected?
    • How will success be measured (benchmarks)?

12:00 p.m.

Lunch (on your own)

1:00 p.m.

State Team Session Six: Identifying Technical Assistance (TA) Needs and Next Steps

• TA Needs – Identify:
  • The nature of issue(s) or the problem(s) for which TA is needed
  • The type(s) of assistance required
  • Anticipated long- or short-term goals of the TA

• Next Steps – Identify:
  • Follow-up activities for Policy Academy
  • Next Team meeting date
  • Timeline and process for revision and submission of action plan

2:15 p.m.

State Team Report-Outs with Faculty Feedback (5 min each)

• Teams Outline:
  • Key priorities and action steps included in their Action Plans
  • Technical assistance needs
  • Follow-up and next steps

3:15 p.m.

Wrap-up and Review of Next Steps

3:30 p.m.

Adjourn