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H H S Department of Health and Human Services
U.S. Department of Health and Human Services
Health Resources and Services Administration

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Application & Program Guidance
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Application & Program Guidance: Apply Now

The Faculty Loan Repayment Program (FLRP) Application Cycle for the 2013-2014 School Year is Not Yet Opened.

Tips and Important Dates

What should I do before I apply?

Please read the Application and Program Guidance in its entirety before proceeding with an application. It explains the contractual obligations of the Secretary of Health and Human Services and FLRP participants. Be sure you understand the obligation to serve full-time for 2 years (or the part-time equivalent) at an eligible health professions school, and the financial consequences of failing to perform that obligation. Applicants are strongly encouraged to print and retain a copy of the Application and Program Guidance for future reference.

When is the application deadline?

A complete electronic application must be submitted by 7:30 pm EST on June 27, 2013. All supporting documentation for the application must be uploaded before you can submit a complete application package. Also, the Institution Employment/Loan Repayment Verification Form must be completed before an applicant can submit his or her application. Upon completion and submission of the online application, applicants will receive a printable receipt indicating a successful submission.

Awards are subject to the availability of funds. Awards will be made no later than September 30, 2013. Applicants not selected for an award will be notified no later than October 31, 2013.

What materials will I need when I apply?

To apply to the FLRP, you must submit a complete application package consisting of:

  1. Online Application
    1. The information collected in the online application will provide an initial ranking of your application for purposes of the funding preferences.
  1. Supporting Documentation
    1. Copy of employment contract or letter of employment (applicable only if serving as a tenured faculty);
    2. Proof of U.S. Citizenship or U.S. National status (ex. copy of birth certificate, certificate of citizenship, passport, or naturalization certificate) or Lawful Permanent Resident status;
    3. Proof of Disadvantaged Background from an official at the health professions school that the applicant attended;
    4. Copy of health professional degree or certificate OR, if you are in the last year of a course of study in an eligible discipline, a letter of good standing from your Program Director which indicates your expected graduation date;
    5. Curriculum Vitae (CV)/Resume;
    6. Transcript(s) reflecting completion of your professional degree or certificate;
    7. Copy of written loan repayment match agreement OR request for waiver of loan repayment match from employing institution.
  1. The following Supporting Documentation is required, when applicable:
  1. Copy of complete loan payment history of previous awarded funds (applicable to past FLRP award recipients).
  2. Letter of Good Standing from Program Director (for applicant in his/her final year of approved graduate training or final year of study which indicates expected date of graduation).

Application packages deemed incomplete (e.g., missing, illegible, or incomplete application materials) after June 27, 2013 will not be considered for a FLRP award. FLRP staff will NOT fill in any missing information or contact applicants regarding missing information.

You are strongly encouraged to upload all supporting documents in PDF format to expedite processing of your application. You will be able to view the uploaded documents; it is your responsibility to ensure that the information uploaded is accurate and viewable. When uploading documents to your online application, please be sure that they do not exceed 5MB as the system cannot handle larger documents. Multiple-paged documents should be scanned and saved into one document.

Instructions

Instructions for Online Application

Instructions for completing the application are provided as necessary when an applicant is completing it online. It is strongly recommended that before you attempt to complete the online application you:

  1. Review the Application and Program Guidance completely;
  2. Download and complete all required and applicable Supplemental Documents and Forms;
  3. Develop a list of all institutions (diploma school, college, university) where loans were incurred towards your respective health professions degree or certification for those loans being submitted for loan repayment. Applicants will be asked to provide the type of degree received, the school name and address, the attendance start and end dates, and the graduation date if applicable; and
  4. Develop a Curriculum Vitae (CV)/Resume, which documents all education, training, and degrees, and accounts for all time periods/employment since the applicant’s completion of a qualifying health professions education. Upon completion and submission of the online application, applicants will receive a receipt indicating a successful submission and an email confirming the online submission.

Instructions for Completing Supporting Documents and Supplemental Forms

  1. Proof of U.S. Citizenship, U.S. National or Lawful Permanent Resident. Applicants must provide proof of U.S. citizenship or status as a U.S. National or Lawful Permanent Resident (ex. U.S. birth certificate, a copy of a certificate of citizenship or nationalization, U.S. passport ID page, or Green Card).
  2. Loan Documentation. Please review the types of loans that qualify and do not qualify for repayment under FLRP in the Program Overview section of the Guidance under Eligibility Requirements.

Overview 

Applicants must include all loans for undergraduate and/or graduate education they wish to be considered with the application. Only those loans submitted with the application will be considered for repayment.

In order to successfully complete the FLRP loan module, you will need to submit the following documentation:

Account Statements should contain:

  • Current Balance (Principal and Interest)

To obtain a copy of your account statements visit the lender’s website or call your lender.

Disbursement Report should contain:

  • Type of Loan
  • Original Loan Date
  • Original Loan Amount
  • Consolidation dates if applicable

For Federal loans, the Aid Summary Report on the National Student Loan Data System (NSLDS) website, http://www.nslds.ed.gov is considered a disbursement report.

For private loans, there are several types of documents that provide disbursement information:

  • Promissory notes
  • Disclosure statements, and
  • Letters directly from the lender containing the pertinent information

You may also obtain disbursement information for private loans on your lender’s website or you can call the lender. All documentation must come from the lender.

Please note that any loans (ex. Perkins loans) that are subject to cancellation are not eligible.

Submitting Your Loan Documentation

For Individual Federal Loans you must submit:
• The main or landing page of your Aid Summary Report from the NSLDS website ONLY. If you have multiple federal loans, only one report is required for submission.
• The most recent Account Statements for each loan showing the current interest rate and the current balance (call or visit your lender’s website).

For Consolidated Federal Loans you must submit:
• An Aid Summary Report from the NSLDS website.  Only one report is required for submission, it must clearly show all loans in the consolidation.
• The most recent account statement for each loan showing the current interest rate and the current balance for the consolidation loan (call or visit your lender’s website).

For Individual Private Loans you must submit:
• A disbursement report(s) from the lender, showing the loan type, original loan amount and original loan date. You may need to submit more than one type of disbursement report per loan to meet the requirements.
• The most recent account statements for each loan showing the current interest rate and the current balance (call or visit your lender’s website).

For Consolidated Private Loans you must submit:
• A disbursement(s) report clearly showing all the loans in the consolidation.  Each loan must have its original loan amount and the original loan date indicated.
• The most recent account statement for each loan showing the current interest rate and the current balance for the consolidation loan (call or visit your lender’s website).

For any loans that are subject to cancellation you must submit:
• A disbursement report(s) from the lender, showing the loan type, original loan amount and original loan date. You may need to submit more than one type of disbursement report per loan to meet the requirements.
• The most recent account statements for each loan showing the current interest rate and the current balance (call or visit your lender’s website).
AND
• Documentation from the school showing that the loans are not subject to cancellation under 34 CFR Part 674.
OR
• Documentation from the current lender indicating that the Perkins loans were consolidated and paid off.

FLRP will contact lenders/holders and check the applicant’s credit report to determine repayment eligibility of submitted loans.
 

  1. Institution Employment/Loan Repayment Verification Form. The applicant’s employer must fill out this form and return it to the applicant. This form must be uploaded and submitted with the online application. Please see the “FLRP Supplemental Forms” package for more details.  
    1. Name of Institution is the name of the university or college where the applicant will work to fulfill the FLRP service obligation.
    2. Employment start date is the month, day, and year the applicant will begin or began his or her faculty appointment. Faculty employment prior to the effective date of a FLRP contract will not count toward the fulfillment of the two-year service obligation.

The applicant’s employer or designated human resources officer’s name, title, mailing address, phone, email, signature, and date of signature are required on the form.

  1. Authorization to Release Information Form.  This form authorizes HHS, and/or its contractors, to release information that identifies the applicant for purposes of obtaining educational loan information from lenders. It also authorizes any program to which the applicant owes a health profession service obligation to release information to HHS and/or its contractors. This form must be uploaded and submitted with the online application. Please see the “FLRP Supplemental Forms” package for more details.
  2. Certification Regarding Debarment, Suspension, Disqualification, and Related Matters Form.  This form contains a certification regarding whether an applicant is barred by Federal law from participating in “covered transactions” or has been convicted of, or indicted for, certain offenses. Applicants should read the entire from and sign the certification at the bottom of the form that is applicable to their situation.
  3. Employment Contract(applicable only if serving as a non-tenured faculty member). The applicant must submit a copy of the contract to validate his or her full-time or part-time employment with the academic institution. The contract should document the individual’s effective start and end dates in addition to his or her base salary.
  4. Letter of Employment (applicant only if serving as a tenured faculty member). The applicant must submit a letter of employment (official school letterhead) to validate his or her full-time or part-time employment with the academic institution.
  5. Proof of Disadvantage Background.  An official school document (on school letterhead) provided by the health professions school (previously attended by the applicant) which must be signed and authorized by a program or school administrator, indicating that the applicant was economically and/or environmentally disadvantaged. (see Definitions). 
  6. Health Profession Degree or Certificate.  A copy of the applicant’s official health professions degree(s) or certificate(s) as awarded by the accredited institution(s) must be provided. The document must include the applicant’s name, type of degree, date conferred, and signature by an authorized program director, dean, or other school official.
  7. Curriculum Vitae/Resume.  Individuals are required to submit a Curriculum Vitae (CV), which documents all education, training, and degrees, and accounts for all time periods and employment since the applicant’s completion of a qualifying health profession education
  8. Transcripts.  Applicants must submit transcript(s) from each college, university or health professions school attended for all health profession education coursework directly related to the attainment of their degree(s) or certificate(s), if the applicant is seeking repayment for loans incurred while attending that institution. The transcript must state the name of the institution, dates of attendance, and course taken. If a degree was obtained, the transcript must include the type of degree and the date it was conferred. Unofficial and official transcripts are acceptable.
  9. Employer’s Agreement to Loan Repayment Match/Request for a Waiver of the Loan Repayment Match.  The applicant must submit the documentation outlined in (a), (b) or (c) below:
    1. A copy of the employer’s written agreement to pay the applicant a loan repayment amount equal to the DHHS/FLRP loan repayment amount;
    2. A request from the applicant’s employer for a full waiver of the requirement to match the DHHS/FLRP loan repayment amount, with supporting documentation of undue financial hardship; OR
    3. A request from the applicant’s employer for a partial waiver of the requirement to match the DHHS/FLRP loan repayment amount, with supporting documentation of undue financial hardship, and a copy of the employer’s written agreement to pay the applicant the remainder of the loan repayment match amount.
  10. Letter of Good Standing.  An official letter from Program Director for applicants in his or her final year of approved graduate training or final year of study which indicates expected date of graduation.

Change in Status During Application Process

What if I change jobs?

Applicants may switch to a position at another eligible health professions school prior to submitting their online application and still be considered for a FLRP award. However, the employment information in the online application must match the information on the Employment Verification Form. Therefore, if an applicant changes jobs and the online application is not updated or a completed Employment Verification is not uploaded from the corresponding facility by deadline date, the applicant will not be considered for an award.

May I withdraw my application?

The FLRP contract becomes effective on the date it is countersigned by the Secretary or his/her designee. An applicant may withdraw his/her application at any time prior to the Secretary signing the contract and remain eligible to apply for FLRP in the future. Once the contract becomes effective, the applicant is obligated to provide two years of full or part time service at the health professions school identified in the application. If such applicant fails to commence service on the effective date of the contract, the applicant will be in breach of the contract, placed in default, and will be permanently disqualified from receiving future awards under the FLRP and some other Federal programs.

As soon as the applicant becomes aware that he/she will not be able to commence his or her service at the health professions school identified in the application, the applicant should submit a request to withdraw the application through the BCRS Program Portal.

What if I want to consolidate my educational loans?

Loan consolidations/refinances before the application deadline are acceptable, provided that the applicant submits Loan Documentation for the consolidated/refinanced loans before the application deadline of June 27, 2013. If the Loan Documentation is not received by the application deadline and the consolidated loan does not appear on the online application, the consolidated/refinanced loan will not be considered for loan repayment. If the applicant has consolidated otherwise qualifying educational loans with any other debt or with the loans of another individual, the entire consolidatedloan is ineligible.

Loans that are consolidated/refinanced after the application deadline and prior to the date an award is made will not be considered for loan repayment.

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