The goal of this module is to highlight the impact that redesigning a system within a health care organization has on overall quality. The module exemplifies how an organization can assesses its current system and make changes that improve quality.
Many healthcare organizations have already made important advances in the design and performance of their current systems of care. Despite these improvements, however:
The Purpose of a System Redesign
The HRSA Quality toolkit describes a general approach to quality improvement as well as specific changes that can improve care delivery as evaluated by clinical quality measures. Most often the toolkit described an approach that has been successfully utilized by HRSA grantees organizing changes within the framework of the Chronic Care Model. The toolkit further highlights an approach critical pathway, frequently hospital setting. Within the various modules focusing specifically on the clinical quality measures, the toolkit links practical changes that to facilitate improvement of the care systems.
As quality improvement teams become more experienced, it is helpful to have additional tools and strategies available. Many organizations will want to take advantage of QI techniques to intentionally improve multiple systems, which is also called “redesign.” Redesigned systems have the potential to have broad impact to improve the way things work. This module outlines some additional models that are helpful as teams redesign systems as well as tools that are useful in the redesign process.
Following a successful redesign, organizations will want to ensure that the improved systems stay intact and do not revert back to their original form. This work is also known as sustaining the changes of redesign. In addition, if the improvements are focused on a particular care team, one site of a clinic or a subpopulation of patients served, organizations may want to expand or “spread” their redesigned systems. The process of sustaining and spreading redesigned systems is a bit different than the process of improvement and will also be covered in this module.
Quality improvement can be overwhelming without an organized approach. Over time, models have been developed that allow teams to intentionally evaluate and make changes to systems. Again, the Chronic Care Model is respected around the world to organize an approach to ambulatory care but there are other models worth understanding that can be used alone or together. Which models to use depends in large part on what you are trying to accomplish. Although an in-depth description of these models is beyond the scope of this module, Table1 is a list of successful models, a brief description and the redesign perspective for which the model is intended.
|Model name||Brief description||Redesign perspective||More Information|
|Six sigma||Six Sigma seeks to improve the quality of process outputs by identifying and removing the causes of defects (errors) and minimizing variability in manufacturing and business processes. It uses a set of quality management methods, including statistical methods, and creates a special infrastructure of people within the organization ("Black Belts", "Green Belts", etc.) who are experts in these methods.||Might be considered if there is a wide variability in service delivery – logging of pharmaceuticals, standardizing referral processes||Six Sigma Online |
How to Develop a Lean Six Sigma Deployment Plan
|Toyota Production System (AKA Lean)||The main objectives of the TPS are to design out overburden and inconsistency and to eliminate waste). The most significant effects on process value delivery are achieved by designing a process capable of delivering the required results smoothly The tactical improvements of waste reduction are very valuable.||These principles are frequently used by teams once they know what system change will result in an improvement. These principles are helpful to “operationalize” the change to create work flows, handoffs and processes that work over the long term. This framework emphasizes efficient systems that work.||The Toyota Production System [PDF | 5MB] |
Lean Concepts Inc
|Quality by Design||Quality Expert Joseph Juran believed that quality could be planned, and that most quality crises and problems relate to the way in which quality was planned in the first place.||Used in the process planning phase to assure quality is built into the design – most notably used by the FDA to improve the new pharmaceutical application process.||PDA/FDA Joint Regulatory [PDF | 172KB]|
Implementation of Quality-by-Design: Question-based Review [PDF | 400KB]
FDA, Industry Discuss the Fine Points of QbD
Note: Organizations considering adopting such improvement models as highlighted in the above chart should consider running PDSA cycles and testing the adoption of a model before implementing. All models may not work in every organization. The key is to focus on a model that works in your organization and your quality improvement project. For additional information please visit the module Testing for Improvement.
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