II. Scope and Applicability of Guidelines for Agency/Office

HRSA will ensure that disseminated information meets the standards of quality set forth in the Office of Management and Budget (OMB), HHS, and HRSA guidelines. HRSA strives to maximize the quality, objectivity, utility, and integrity of information that it disseminates to the public, and aims to provide information that is accurate, reliable, complete, unbiased, and meaningful. HRSA is committed to integrating the principle of information quality into every phase of information development, including creation, collection, maintenance, and dissemination.

These guidelines apply to substantive information that is disseminated by Federal agencies subject to the Paperwork Reduction Act (PRA), excluding information that is someone's opinion rather than fact or the agency's views. More specifically, it applies to agency initiated or sponsored information. The HRSA information to which these guidelines would apply are aggregate statistical types of information that are abstracted from grantee applications, policy and program information (i.e., grantee data, community, city, county, official reports), as well as other electronic documents available on the HRSA website, newsletters, and other documents that are provided to the public.

The pre-dissemination review described in the guidelines only applies to information first disseminated on or after October 1, 2002. The administrative mechanism for correction applies to information that the agency disseminates on or after October 1, 2002, regardless of when the agency first disseminated the information.

The guidelines would not include data provided directly to HRSA by grantees, such as individual grantee application forms, reporting requirements, performance plans, etc., but would apply to information that is disseminated from such collections of information. Other information that is not covered includes papers, books, journal articles, and other documents that have the disclaimer that the information contained therein does not represent the agency's views. Information that is not covered also includes press releases, correspondence with individual persons, archival records, or opinions. In addition, the guidelines do not apply to press releases that support the announcement or give public notice of information that HRSA has disseminated elsewhere.

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