Privacy Act and Systems of Records

The Privacy Act of 1974 requires U.S. Government agencies to:

  • limit the collection of personal information about U.S. citizens and legal residents to information that is necessary to carry out an agency function and to collect Social Security numbers only when legally authorized;
  • inform individuals of the purpose and use of information collected in a Privacy Policy Notice; and
  • publish a Systems of Records Notice in the Federal Register for each agency system that collects more than one record that contains information about an individual and is designed to be retrieved by name or other personal identifier.

Systems of Records Notices (SORN)

Correspondence with HRSA

09-15-0059 Strategic Work Information and Folder Transfer System (SWIFT) Office of the Administrator

Health Professional Malpractice and Disciplinary Actions

09-15-0054 National Practitioner Data Bank for Adverse Information on Physicians and Other Health Care Practitioners [exempt from certain requirements of the Privacy Act pursuant to subsection (k)(2) of the Privacy Act; see 76 FR 72325]   Bureau of Health Workforce (formally Bureau of Health Professions)

Health Professional Shortage Designations

09-15-0066 State-Provided Physician Records for the Application
Submission & Processing System
Bureau of Health Workforce (formally Bureau of Health Professions)

Health Professions Scholarships, Loans and Loan Repayment Programs

09-15-0037 Public Health Service and National Health Service Corps Scholarship/Loan Repayment Participant Records System Bureau of Health Workforce (formally Bureau of Health Professions)
09-15-0038 Disability Claims of the Nursing Student Loan Program Bureau of Health Workforce (formally Bureau of Health Professions)
09-15-0069 Campus Based Branch Program Document Management System Bureau of Health Workforce (formally Bureau of Health Professions)

Health Professions Training

09-15-0046 Health Professions Planning and Evaluation Office of the Administrator

HRSA General Information

Organ/Tissue Procurement and Transplantation

09-15-0055 Organ Procurement and Transplantation Network Data System Healthcare Systems Bureau
09-15-0068 C.W. Bill Young Cell Transplantation Program Healthcare Systems Bureau

Patient Compensation

09-15-0056 National Vaccine Injury Compensation Program Healthcare Systems Bureau
09-15-0065 Smallpox Vaccine Injury Compensation Program Healthcare Systems Bureau
09-15-0071 Countermeasures Injury Compensation Program Healthcare Systems Bureau

Public Health Service Hospitals and Clinics

09-15-0003 Contract Physicians and Consultants Bureau of Primary Health Care
09-15-0007 Patients Medical Records System PHS Hospitals/Clinics Bureau of Primary Health Care
09-15-0028 PHS Clinical Affiliation Trainee Records Bureau of Primary Health Care

Last Reviewed: March 2016