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HRSA Fiscal Year 2002

Freedom of Information Annual Report

I.  AGENCY:  Health Resources and Services Administration

REPORT PREPARED BY:  Steven J. Merrill

TITLE:  Freedom of Information Officer, Office of Communications, Health Resources and Services Administration, HHS

ADDRESS:  5600 Fishers Lane, Rm. 14-15, Rockville, MD 20857

PHONE NUMBER: 301-443-2865



Freedom of Information Officer
Office of Communications
Health Resources and Services Administration
5600 Fishers Lane, Rm. 14-15
Rockville, MD 20857


Please see HRSA FOIA Reference Guide at:

A.  Names, addresses, and telephone numbers of all individual agency components and offices that process FOIA requests:
Freedom of Information Officer
Office of Communications
Health Resources and Services Administration
5600 Fishers Lane, Rm. 14-15
Rockville, MD 20857
B.  Brief description of agency's response time range(s):
Response times can range from same day response to more than 3 months, depending on the complexity of the request.
C.  Brief description of why some requests are not granted:
Documents requested were protected by an exemption and release would have caused harm to the interest protected by the exemption.
A.  Agency‑specific acronyms or other terms:
HHS - U.S. Department of Health and Human Services
HRSA - Health Resources and Services Administration
B.  Basic terms (from FOIA UPDATE, Summer 1997):
1.      Appeal - a request to a federal agency asking that it review at a higher administrative level a full denial or partial denial of access to records under the Freedom of Information Act, or any other FOIA determination such as a matter pertaining to fees. 4.      Expedited processing - an agency will process a FOIA request on an expedited basis when a requester has shown an exceptional need or urgency for the records which warrants prioritization of his or her request over other requests that were made earlier. 7.      Grant - an agency decision to disclose all records in full response to a FOIA request. 10.  "Perfected" request - a FOIA request for records which adequately describes the records sought, which has been received by the FOIA office of the agency component in possession of the records, and for which there is no remaining question about the payment of applicable fees. 14.  Average number - the number obtained by dividing the sum of a group of numbers by the quantity of numbers in the group. For example, of 3, 7, and 14, the average number is eight.


A.  List of Exemption 3 statutes relied on by the agency during report year:

42 U.S.C. 11137 (b) Health Care Quality Improvement Act of 1986

41 U.S.C. 253b (m) - National Defense Authorization Act

1.  Brief description of type(s) of information withheld under each statute:

42 U.S.C. 11137 (b) ‑ Health Care Quality Improvement Act of 1986 and the National Practitioners Data Bank; Prohibits release of adverse reports of a physician's conduct or practice. 41 U.S.C. 253b (m) - National Defense Authorization Act; prohibits release of contractor proposals not incorporated into agency contracts
2.  Has a court upheld the use of each statute?  If so, cite example: No.
V.  INITIAL ACCESS REQUESTS (Include all requests, 3rd or 1st party):
A.  Numbers of initial requests (line 1 + line 2 - line 3 = line 4):
1.  Number of requests pending at close of preceding fiscal year: 33 2.  Number of requests received during reporting fiscal year: 311 3.  Number of requests processed during reporting fiscal year: 307 4.  Number of requests pending at close of reporting fiscal year: 37 (Enter this number also as Line VII.B.1.)
B.  Disposition of Initial Requests:
1.      Number of full denials:  9
a.  Number of times each FOIA exemption was used:
Exemption 1 - 0 Exemption 2 - 1 Exemption 3 - 1 Exemption 4 - 4 Exemption 5 - 11 Exemption 6 - 6 Exemption 7(A) - 1 Exemption 8 - 0 Exemption 9 - 0
4.  Other reasons for non-disclosure (total): 9
a.  No records 6 b.  Referrals 2 c.  Request withdrawn 0 d.  Fee-related reason 0 e.  Records not reasonably described 0 f.  Not a proper FOIA request for some other reason 0 g.  Not an agency record 1 h.  Duplicate request 0 i.  Other (specify) 0

VI.      Number of appeals received during the fiscal year 0 2.      Number completely upheld 0

2.       Number of times each FOIA exemption used (counting each exemption used once per appeal)

Exemption 1 - 0 Exemption 2 - 0 Exemption 3 - 0 Exemption 4 - 0 Exemption 5 - 0 Exemption 6 - 0 Exemption 7 - 0 Exemption 7(A) - 0 Exemption 7(B) - 0 Exemption 7(C) - 0 Exemption 7(D) - 0 Exemption 7(E) - 0 Exemption 7(F) - 0 Exemption 8 - 0 Exemption 9 - 0
4.      referrals 0 c.       records not reasonably described 0 f.       duplicate request 0 i.      Simple Requests (if multiple tracks used):
a.      Complex Requests (specify for any and all tracks used):
a.      Requests Accorded Expedited Processing:
a.       Number of requests processed 307 b.      Number of requests pending as of the end of the fiscal year covered in this report (from Line V.A.4) 37 2.      Number of personnel with part-time or occasional FOIA duties (in total work-years)  one person at .5 work-year 3.<span times="" new="" roman';="" font-size:="" 7.0pt;="" font-variant:="" normal;="" font-style:="" normal;"="">      Total number of personnel (in work-years) 2.5 work-years
B.  Total costs (including staff and all resources):
1.   FOIA processing (including appeals) $158,025.00 2.   Litigation-related activities (estimated) $.00 3.   Total costs $158,025.00 4.   Comparison with previous year(s) (including percentage of change) (optional)
A.  Total amount of fees collected by agency for processing requests:  $4,181.00 B.  Percentage of total costs: 2.6%
Date Last Reviewed:  April 2017