July 21, 2020 Webinar FAQs

Health centers should provide COVID-19 testing services to established patients and other individuals who present for such services and meet criteria for COVID-19 testing, regardless of ability to pay. Criteria for testing should be informed by CDC guidelines on testing for SARS-CoV-19, as well as by state, tribal, or local public health guidance.

Yes, for questions regarding the HHS Provider Relief Funds please see the CARES Act Provider Relief Fund FAQs.

Get examples of allowable activities for the respective COVID-19 supplements. Contact your Project Officer for further assistance.

In reference to the Expanding Capacity for Coronavirus Testing (ECT), Look Alikes (LAL) are entities that meet the requirements of the Health Center Program, as determined by HRSA, but do not receive Health Center Program funding.

LAL designation is based on the need for primary health care services, meeting all of the eligibility requirements, and being operational and compliant with Health Center Program requirements at the time of application.

LALs provide comprehensive, culturally competent, quality primary health care services that are responsive to community needs, regardless of ability to pay. In 2019, more than 70 LALs served approximately 595,000 patients.

The eligible applicants must be designated as LALs by the date of NOFO release. Get a list of the currently designated LALs.

The health center reported that it was not aware of any Medicaid/Medicare restrictions; it provided technology and services regardless of payor source.

States have the discretion to cover telehealth through Medicaid; no federal approval is needed for state Medicaid programs to reimburse for telehealth services in the same manner or at the same rate paid for face-to-face services, visits, or consultations.

The Center for Connected Health Policy (a National Telehealth Resource Center) published Quick Glance State Telehealth Actions in Response to COVID-19 (PDF - 392 KB) . It summarizes state telehealth responses to COVID-19, including Medicaid coverage.

For additional Medicaid information, review the COVID-19 FAQs for State Medicaid and CHIP Agencies (PDF – 1 MB).

Your project officer (PO) or grants management specialist (GMS) can guide you on all required reporting.

You can contact your grants management specialist (GMS) for assistance with preparing the annual FFR.

Contact your project officer (PO) or grants management specialist (GMS) about carryover funding.

The Notice of Award (NOA) is sent to the person or persons identified in the HRSA Electronic Handbook (EHB) authorized to receive the NOA (e.g., Authorizing Official or Business Official).

HRSA contacts grant recipients that are delinquent in submitting their single audits on a regular basis. When we contact you about your single audit, please let us know that you are covered under a different entity’s single audit and provide their EIN.

Yes, if federal funds expended exceed $750,000 during the fiscal year.

The H8C, H8D, H8E, and H80 are subject to the single audit requirement if the funds expended exceed $750,000. Operational Site Visits (OSVs) are not audits.

Contact your project officer (PO) or grants management specialist (GMS) to discuss the requirements about tracking program income for your specific program. Find more information about program income on our Manage Your Grant page.

Review our presentation, Pulse Check on Policies and Procedures for Financial Management (PDF – 390 KB).

Yes.

Accessing the Payment Management System (PMS) is a self-service function. Your Notice of Award has information about accessing PMS. If you need additional assistance, please contact your grants management specialist (GMS).

A crosswalk is used as a reference to clearly identify each account or grant in the organization’s general ledger, if the ledger does not clearly identify accounts by name.

Please contact your project officer (PO) or grants management specialist (GMS) for guidance regarding this situation.

Please contact your project officer (PO) or grants management specialist (GMS) for additional information regarding the roles of the board of directors for your program.

Yes.

A grant recipient that received federal funds from HRSA is bound to the Legislative Mandates, one of which is Acknowledgement of Federal Funds (known as the Stevens Amendment).

Grant recipients can access the 18 Financial Management Requirements (PDF – 73 KB). This guide assists grant recipients in writing or updating fiscal polies and procedures.

Please contact your grants management specialist (GMS) for information about the disposition requirements for property obtained with federal funds.

Please contact your project officer (PO) or grant management specialist (GMS). They will be able to provide additional guidance on changing direction or scope.

Yes, effort certifications are required for non-key personnel. Federal regulations do not prescribe a specific form or style of reporting. However, a timesheet is one example of an acceptable system used to record and certify an employee time and effort.