September 1, 2020 Webinar FAQs

Effective January 2020, the Executive Level II salary level is $197,300, which is an increase from 2019 when it was $192,300.

As the salary cap limitations may change each year, budgeted amounts should also be adjusted. HRSA issues an annual External Grants Policy Bulletin notifying recipients of any changes to the salary cap.

Key personnel or any other employee cannot be paid at a rate of pay, which exceeds the salary cap. If a pay increase or promotion occurs during the grant period, which causes the individual to exceed the salary cap that increase cannot be paid for using grant funds.

Consult with your Grants Management Specialist for additional information.

Correct. Effective January 2020, the Executive Level II salary level is $197,300, which is an increase from 2019 when it was $192,300.

Yes - the quality improvement (QI) award would be included as it is a supplemental award. The amount that should be included in the published product should include the sum of all HRSA funds awarded to your organization supporting that product.

See: Communicating and Acknowledging Federal Funding

Fringe benefits are allowances and services provided by employers to their employees as compensation in addition to regular salaries and wages. Fringe benefits include, but are not limited to, the costs of leave (vacation, family-related, sick or military), employee insurance, pensions, and unemployment benefit plans.

Except as provided elsewhere in these principles, the costs of fringe benefits are allowable provided that the benefits are reasonable and are required by law, non-federal entity-employee agreement, or an established policy of the non-federal entity.

Indirect costs – also known as Facilities and Administration (F&A) costs – vary from organization to organization due to the diverse characteristics and accounting practices of nonprofit organizations.

However, typical examples of indirect costs for many nonprofit organizations may include depreciation on buildings and equipment, the costs of operating and maintaining facilities, and general administration and general expenses, such as the salaries and expenses of executive officers, personnel administration, and accounting.

The executive salary cap limitations typically change each year and thus budgeted amounts should also be adjusted.

HRSA issues an annual External Grants Policy Bulletin notifying recipients of any changes to the salary cap. Key personnel or any other employee cannot be paid at a rate of pay, which exceeds the salary cap.

Effective January 2020, the Executive Level II salary level is $197,300, which is an increase from 2019 when it was $192,300.

The Executive Level II salary cap effective January 2020 is $197,300 for base salary. It does not include or cap benefits.

Yes. Key personnel or any other employee cannot be paid at a rate of pay, which exceeds the salary cap.

If a pay increase or promotion occurs during the grant period which causes the individual to exceed the salary cap that increase cannot be paid for using grant funds.

Consult with your Grants Management Specialist for more information.

Organizations have the ability to determine which source of funding to use as long as the charges are not duplicative across sources of funding. Charges to a federal award cannot duplicate charges using other sources of funding.

If you received money from the SBA Paycheck Protection Program (PPP) that covers some of the salary expenses you had typically charged to your HRSA grant you need to develop a process for documenting the funding and identifying which source of funding was used each pay period to cover salary expenses.

Please reach out to your Grants Management Specialist and Project Officer should you need additional clarification on this question or budgeting for your specific award.

The 50% of fringe benefits as noted during this session was an example of how recipients can use fringe benefit percentages when charging a federal grant.

The fringe benefit percentages must be supported by adequate documentation and only charged at the percentage correlated to the direct salary charges.

The example provided stated, if an employee works and is charged 50% charged to the federal grant, only 50% of the calculated fringe benefit can be charged to the award.

Please reach out to your Grants Management Specialist and courtesy copy us, and we will get back to you. Include your grant number.

Watch a video that outlines these roles and their related functions.

Watch this video for information about the Financial Reporting Administrator (FRA) role.

Once a grants.gov opportunity is funded and a grantee receives their NOA (Notice of Award), they will need to register in the EHBs to manage their grant. Watch Getting Started in the EHBs for more information.

The visibility of tasks in the EHBs is based on a user’s assigned role. An authorized user can be granted multiple roles.

If a user has more than one role in EHBs, tasks assigned to them, relative to their organizational role, will show up in their task queue.

Review the Grant Application FAQs. Topics include

• How do I create/begin an application?
• How do I validate a Grants.gov Submitted Application?
• How do I edit an existing application?
• How do I access a submitted application?
• How do I authorize my peers to work on an application?
• How do I make changes to a submitted application? (New Feature as of 6/26/2020)
• Who can make changes to a submitted application? (New Feature as of 6/26/2020)
• Are there guidelines on when an application can be reopened? (A new feature as of June 26, 2020).

The UDS Mapper focuses on Health Center data, while the map tool on data.hrsa.gov has a broader range of data including HRSA grants, Ryan White clinic locations, Health Professional Shortage Area boundaries, and other program data.

The map tool doesn't have Health Center service area boundaries, but we could add that as a future enhancement. Thank you for that great suggestion.

Currently on data.hrsa.gov, tabular reports – such as the Data Explorer or Find Grants – only allow sorting by one variable at a time.

Users who want to do multi-variable sorts would need to download or export the data into Excel or CSV format and import into a spreadsheet or statistical analysis software.