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Manage Your Grant Workshops

We host online and in-person workshops to help you manage your grant.

In-Person Workshops Postponed

We postponed all in-person Healthy Grants Workshops until 2021.

Healthy Grants Web Series

The Office of Federal Assistance Management (OFAM) launched the Healthy Grants Web Series in place of our in-person Healthy Grants Workshops. This eight-part Adobe Connect series includes presentations on our most requested topics.

How to Join a Web Workshop

HRSA Health Grants Web Series

Join the web workshop HRSA Exit Disclaimer 
Call: 888-324-7101 | Code: 8459711
NOTE: Adobe Connect can accommodate 1,500 participants. If you can't log in for the visual portion, you can still listen in.

Upcoming Web Workshops

All times in Eastern Time (ET)

August 4, 2020

1-2 p.m.
Understanding and Submitting Prior Approvals
What you need to know once the Notice of Award (NoA) has been received. Common types of prior approval requests and when they are required will be the focus of this session.

2-3 p.m.
Grant Budgeting
Factors to consider when developing and managing a grant budget. We'll explore cost principles, NOFO requirements, allowable/unallowable costs, limitations and the importance of budget justifications. We'll use examples to illustrate common budgeting mishaps and resulting consequences. 

August 18, 2020

1-2 p.m.
Recording and Supporting Grant Expenditures
We want to increase your understanding of the requirements of 45 CFR § 75.403 on how to adequately record and support grant expenditures. A better understanding of this requirement should assist you in reducing potential unsupported costs.

2-3 p.m.
Time and Effort Reporting 
We'll provide you tools to use to ensure you're in compliance with time and effort reporting. We'll debunk the myths on what is required vs. what is a best practice.

3-4 p.m.
What’s New with Objective Review
We'll highlight new initiatives and improvements to Objective Review Committees based on grantee feedback. We'll also provide a high-level overview of ‘met requirements’ scoring & how HRSA captures panel discussions. You'll also learn how to become a reviewer.

September 1, 2020

1-2 p.m.
When to Call the HRSA Call Center, Plus an EHB Systems Overview for Grantees
A brief overview of the EHB system. We'll review recent enhancements, explain functionality and roles, and provide you with answers to many common EHB questions. We'll feature new self-help tutorials so you can carry your learning back to your organizational site.

2-3 p.m.
The website (previously: HRSA Data Warehouse) provides maps, data, reports, and dashboards to the public about HRSA’s health care programs. 

We'll highlight the many resources available to help you gather information on HRSA’s grants, loan and scholarship programs, health centers, and other public health programs and services.

3-4 p.m.
Advanced Financial Management Requirements (Financial Management Roundtable)
For a deeper dive into financial management and COVID-19, our panel of experts will circle back to some of this year's Healthy Grants Workshop topics. This will include tracking funds, utilizing assets, allocation of supplies, salary limitation across grants, "reasonable" costs, and more!

September 15, 2020

1-2 p.m.
Disability Access – How to Meet Your Legal Obligations and Make Your Programs Accessible

  • Is your organization communicating effectively with individuals who have vision, hearing, or speech disabilities?
  • Is your medical equipment accessible to patients with disabilities?
  • Is your facility accessible to individuals with mobility-based disabilities?

For programs and services that receive federal financial assistance, federal civil rights laws prohibit discrimination on the basis of disability. Recipients of HRSA funding must ensure that individuals with disabilities have equal access to all of their programs and activities.

We'll include a summary of relevant law, an explanation of your obligations as they relate to disability access, and a discussion on how you can meet those obligations. We'll also touch on specific topics related to disability access, including physical access, medical access, and effective communication.

2-3 p.m.
Language Access—How to Meet Your Legal Obligations and Make Your Programs Accessible
Federal civil rights laws prohibit discrimination against individuals who are limited English proficient (LEP). Recipients of HRSA funding must take reasonable steps to ensure LEP individuals have meaningful access to all of their programs and activities.

We'll summarize relevant laws, explain HRSA recipient obligations as they relate to language access, and discuss how you can meet those obligations.

We'll walk you through the process of creating a language access plan. This will serve as your organization’s roadmap to providing quality language access services.

We'll also examine common challenges that organizations face when trying to provide language access services and review practical solutions for how to address those challenges.

3-4 p.m.
Cost Effective Accessibility – Practical Strategies to Meet the Needs of Your Service Populations
We'll focus on strategies designed to provide effective language and disability access to your constituents in a way that makes the best use of your resources.

Following the presentation, you'll break into small groups and engage in a facilitated discussion focused on networking, sharing resources, and highlighting successful practice.

Past 2020 Web Workshops

July 21, 2020

Webinar Recording

Watch the July 21 webinar recording. HRSA Exit Disclaimer


Health Center Program COVID-19 Response

The Bureau of Primary Health Care (BPHC) gave an overview of the Health Center Program's COVID-19 Response. They included a review of response milestones and an awards summary.

BPHC also highlighted promising practices in project implementation from health centers.

Evaluating the Financial Health of Your HRSA Grant

We explained the basic requirements of a "financially" healthy grant. This included standards for financial management, Internal Controls, and how to avoid audit findings.

July 7, 2020

Webinar Recording & FAQs

Watch the July 7 webinar recording. HRSA Exit Disclaimer
Read the Federal Financial Report (FFR) FAQs.


Changes in Financial Reporting

Reviewed an upcoming change in where you report grant expenditure data. Spoke about the importance of consistent and accurate reporting, including timely submissions of SF-425. Highlighted common SF-425 challenges.

June 30, 2020

Webinar Recording

Watch the June 30 webinar recording.HRSA Exit Disclaimer

Read the June 30 workshop FAQs


ReInvent Grants Management (RGM)

Part of the ReImagine HHS initiative, RGM focuses on creating a simpler experience for grant recipients by reducing administrative burden and increasing transparency of outcomes.

We gave an update on key RGM activities, including the Notice of Award (NoA). Speakers shared a proof of concept where recipients will have a view of all grants awarded by HRSA and other HHS Operating Divisions.

Understanding the Key Components and Requirements in your Notice of Award

Notice of Award (NoA) overview:

  • Terms and conditions
  • Reporting requirements
  • HRSA staff contacts

We also discussed plans for the future NoA “face-lift” and HRSA-specific information.

Expanding Expanded Authority

Overview of Expanded Authority (EA) provisions for all new and existing grant programs awarded under EA.

Included examples from HRSA’s EA grant programs and explained how these authorities impact recipients’ management responsibilities.

June 9, 2020

Webinar Recording & FAQs

Watch the June 9 webinar recording. HRSA Exit Disclaimer

Read the June 9 workshop FAQs


Grants Policy Update

OFAM's Division of Grants Policy summarized:

  • Grants policy updates
  • Legislative mandates
  • Topics that impact HRSA grantees.

HRSA's Office of Regional Operations (ORO): Connecting and Supporting HRSA Grantees and Stakeholders Throughout the Nation

An introduction to HRSA's Office of Regional Operations (ORO):

  • When and how to engage ORO
  • Technical assistance and special initiatives, available through 10 regional offices
  • Response to our partners and stakeholders with a focus on rural health, HIV/AIDS, behavioral health, and tribal affairs
  • Response to COVID-19 in collaboration with other HRSA offices and bureaus

2019 Regional Grants Workshops

2019 Healthy Grants Workshop


Date Last Reviewed:  July 2020

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