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U.S. Department of Health and Human Services
Health Resources and Services Administration
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Award Management Tutorial

Post Award Requirements

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Other actions requiring prior approval

  • Change in scope - Change (or changes) to the objectives, aims, or purposes identified in the approved application
  • Inclusion of costs prohibited in the Federal Cost Principles
  • Equipment purchase - For items of equipment having a unit acquisition cost of $5,000 or more
  • Contracting for substantive programmatic work - Transfer of the performance of substantive programmatic work to a third party through a subaward, contract, or any other means, if the authority for such activities is not included in the approved application.
  • Transfer of funds allotted to training - Transfer of amounts for training allowances (stipends, tuition, and fees) to other budget categories
  • Need for additional Federal funds - A request for additional funding for a current budget period to meet increased costs that are within the scope of the approved application, but that were unforeseen when the new or competing continuation application (or progress report for non-competing continuation support) was submitted
  • Change of recipient organization - The transfer of the legal and administrative responsibility for a grant-supported project or program from one legal entity to another before the expiration of the approved project period
  • Pre-award costs – Costs incurred before the effective date of the initial budget period of a new or competing continuation award unless the authority to approve pre-award costs up to (and including) 90 days before the beginning date is provided as an expanded authority. In either case, the costs are incurred at the applicant’s/recipient’s own risk.
  • Deviation from award terms and conditions – Undertaking any activities disapproved or restricted as a condition of the award

A full summary of actions requiring HRSA prior approval as well as further detail for each action can be found in Part II of the HHS GPS.

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Payment Management Contacts

Contact your Project Officer or Grants Management Specialist with specific questions about the administration and management of your grant or cooperative agreement. Their contact information is on the last page of the Notice of Award.