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U.S. Department of Health and Human Services
Health Resources and Services Administration
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Award Management Tutorial

Post Award Requirements

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Most common actions requiring HRSA prior approval:

  •  Change in project director/other key personnel
    •  if the PI/PD or key personnel specifically named in the NoA will withdraw from the project entirely, be absent from the project during any continuous period of 3 months or more, or reduce time devoted to the project by 25 percent or more from the level that was approved at the time of award
    • may require request from Authorized Representative and resume/CV for proposed staff

  •  Budget Revisions
    •  Unless otherwise restricted by the terms of the NoA, recipients are allowed to make post award programmatic and budget revisions within and between approved budget categories up to 25 percent without prior approval.
    • Significant re-budgeting requires prior approval. Significant re-budgeting occurs when, under a grant with a Federal share exceeding $100,000, cumulative transfers among direct cost budget categories for the current budget period exceed 25 percent of the total approved budget (which includes direct and indirect costs, whether chargeable to Federal funds or required matching or cost sharing) for that budget period or $250,000, whichever is less. All budget revisions that exceed the cumulative 25% budget revision cap, requires prior approval
    • Some programs require prior approval for all budget revisions and this requirement will be noted in the term of your NoA.
    • Where prior approval is needed for re-budgeting, the prior approval request must include a revised SF-424A or 424 R&R and possibly the 424C, line item budget and narrative justification.

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Payment Management Contacts

Contact your Project Officer or Grants Management Specialist with specific questions about the administration and management of your grant or cooperative agreement. Their contact information is on the last page of the Notice of Award.