PRB Provider Relief Fund General Information FAQ
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ARP Rural Payments Terms and Conditions
The Terms and Conditions for ARP Rural payments require that recipients that receive payments greater than $10,000 notify HHS during the applicable Reporting Time Period of any mergers with or acquisitions of any other health care provider that occurred within the Payment Received Period. HRSA considers changes in ownership, mergers/acquisitions, and consolidations to be reportable events.
If a Reporting Entity that received an ARP Rural payment undergoes a merger or acquisition during the Payment Received Period, the Reporting Entity must report the merger or acquisition during the applicable Reporting Time Period.
If a Reporting Entity that received an ARP Rural payment indicates when they report on the use of funds that they have undergone a merger or acquisition during the applicable Payment Received Period, this information will be a component that is factored into whether an entity is audited.
Providers that received funds in calendar year 2021 have through December 31, 2022 to incur eligible expenses and may apply the payment to lost revenues incurred since January 1, 2020. Providers may not use ARP Rural payments to reimburse expenses or losses that have been reimbursed from other sources or that other sources are obligated to reimburse.
No. As required by the Terms and Conditions, control and use of the ARP Rural payment must be delegated to the provider associated with the billing TIN that was eligible for the ARP Rural payment. The provider cannot not transfer or allocate the ARP Rural payment to another entity not associated with the billing TIN.
Payment recipients must certify that the payment will only be used to prevent, prepare for, and respond to COVID-19, and that the payment shall reimburse the Recipient only for health care related expenses or lost revenues that are attributable to coronavirus not reimbursed by other sources or that other sources are obligated to reimburse.
Lost revenues attributable to the coronavirus may include other income not derived from delivery of health care services that has been customarily used to support the delivery of health care services by the recipient. Examples include, but are not limited to, decreases in tax revenue and non-federal, government grant funding. In accounting for such lost revenues, the recipient must document the historical sources and uses of these revenues. For more information about lost revenues, please review HRSA’s Lost Revenues Guide (PDF - 328 KB).
Additionally, expenditures to prevent, prepare for, and respond to coronavirus may include those incurred expenses necessary to maintain health care delivery capacity by the recipient or to increase health care delivery capacity in the future as informed by community health needs. This may include outreach and education about the vaccine for the provider’s staff, as well as the general public.
Yes. Providers have at least 12 months, and as much as 18 months, based on the payment received date, to control and use the payments for expenses and lost revenues attributable to coronavirus incurred during the Period of Availability.
The payment is considered received on the deposit date for automated clearing house (ACH) payments, or the check cashed date for all other payments.
|Period||Payment Received Period||Period of Availability|
|Period 4||July 1, 2021 to December 31, 2021||January 1, 2020 to December 31, 2022|
|Period 5||January 1, 2022 to June 30, 2022||January 1, 2020 to June 30, 2023|
|Period 6||July 1, 2022 to December 31, 2022||January 1, 2020 to December 31, 2023|
|Period 7||January 1, 2023 to June 30, 2023||January 1, 2020 to June 30, 2024|
ARP Rural recipients must use payments only for eligible expenses, including services rendered and lost revenues attributable to COVID-19, incurred by the end of the Period of Availability that corresponds to the Payment Received Period. HRSA began distributing ARP Rural payments on November 23, 2021. Providers are required to maintain supporting documentation that demonstrates that costs were incurred during the Period of Availability, as required under the Terms and Conditions. However, providers are not required to submit that documentation when reporting. Providers must promptly submit copies of such supporting documentation upon the request of the Secretary of HHS. Examples of costs incurred for an entity using accrual accounting, during the Period of Availability include:
- Services that were received
- Renovation or construction that was completed
- Tangible property ordered, but need not have been delivered
For purchases of tangible items made using ARP Rural payments, the purchase does not need to be in the provider’s possession (i.e., back ordered PPE, ambulance, etc.) to be considered an eligible expense but the costs must be incurred by the end of the Period of Availability. Providers must follow their basis of accounting (e.g., cash, accrual, or modified accrual) to determine expenses. For projects that are a bundle of services and purchases of tangible items that cannot be separated, such as capital projects, construction projects, or alteration and renovation projects, the project costs cannot be reimbursed using Provider Relief Fund payments unless the project was fully completed by the end of Period of Availability associated with the Payment Received Period.
Recipients may use payments for eligible expenses or lost revenues incurred prior to receipt of those payments (i.e., pre-award costs) so long as they are to prevent, prepare for, and respond to coronavirus. Additionally, the opportunity to apply Provider Relief Fund payments (excluding the Nursing Home Infection Control Distribution) and ARP Rural payments for lost revenues will be available only until the conclusion of the quarter in which the Public Health Emergency expires.
HHS reserves the right to audit Provider Relief Fund recipients now or in the future, and may pursue collection activity to recover any ARP Rural payment amounts that have not been supported by documentation or payments not used in a manner consistent with program requirements or applicable law. All payment recipients must attest to the Terms and Conditions, which require maintaining documentation to substantiate that these funds were used for health care-related expenses or lost revenues attributable to COVID-19.