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H H S Department of Health and Human Services
U.S. Department of Health and Human Services
Health Resources and Services Administration

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Manage Your Grant

Uniform Guidance

The Office of Management and Budget (OMB) issued Uniform Guidance to streamline the regulations and requirements for grants management across the federal government. This guidance applies to all organizations seeking and receiving federal funding.

  • The administrative requirements and cost principles became effective for new awards and existing awards (receiving additional funding) on December 26, 2014.
  • The audit requirements apply to audits of organizations with fiscal years beginning on/after December 26, 2014.
  • Existing awards that do not receive additional funding will continue to be administered by the terms and conditions in effect at the time of the original award.

The Federal Funding and Transparency Act (FFATA)

FFATA requires recipients of non-Recovery Act funded grants and cooperative agreements, awarded on or after October 1, 2010, to report on sub-awards of $25,000 or more. Learn more about FFATA and its reporting requirements. 

Questions? Contact hrsapostawards@hrsa.gov. Be sure to include the 10 digit grant number (found in box 4b of your award letter) in all emails and identify the issue in the subject line (e.g., FSRS/FFATA Reporting Problem or FFR Reporting problem Grant No. H12XXXXXXX)

Webcast: HRSA's Top 5 Audit Findings

Federal Awardee Performance and Integrity Information System (FAPIIS)

Sub Accounting (PPT - 165 KB): Most payments for the HRSA awards are currently made via pooled accounts in PMS, which is a centralized grants payment and cash management system operated by the Division of Payment Management (DPM) HHS.

Award Management Tutorial will help you to successfully administer and fiscally manage your grant or cooperative agreement.

Program Integrity will help you understand your responsibility to ensure that federal grant dollars are spent in the way that they are intended.

Grants Management Technical Assistance workshop materials will help you with overall grant management, reporting, payment management and terms and conditions of awards. 

Ins and Outs of Lobbying for HRSA Grantees on-demand webcast will help you understand and comply with the laws and restrictions that prohibit federal grantees from lobbying.

The Practical Guidance for Health Care Governing Boards on Compliance Oversight is an educational resource to assist governing boards of health care organizations in carrying out their compliance plan oversight obligations.

Quarterly Conference Calls

These calls will keep you up to date. 

Pacific Basin Recipient TA Call April 2016 (PDF - 1.3 MB)

HRSA Grantee Conference Call April 2016 (PDF - 1.4 MB)

Federal Financial Report

As a condition of  award, HRSA grantees are required to submit a Federal Financial Report (FFR) annually.

Noncompeting Continuation Progress Report

Noncompeting Continuation (NCC) Progress Report (for Generic Grants) (PDF - 4 MB)

Noncompeting Continuation (NCC) Progress Report - Research & Related (R&R) Grants (PDF - 4 MB)

Noncompeting Continuation (NCC) Progress Report (for H80 Grants) (PDF - 3 MB)

Property Report

Property Report User Guide (PDF - 3 MB)

Property Actions Prior Approval User Guide (PDF - 155 KB)

Property Questions? Contact the Office of Federal Assistance Management Property
Typical issues include federal interest and requests to subordinate the federal interest




Reminder: SAM and DUNS

Applicants, recipients and subrecipients must:

Maintain an active SAM registration. Keep your SAM registration current. Renew and revalidate your registration at least once a year.

Provide your DUNS number in each application or plan you submit.

Publications

Grantees are encouraged to publish the results and accomplishments of their projects. To comply with U.S. Department of Health and Human Services grants policy, you may not use the HRSA or HHS logo, See HHS Logo, Seal and Symbol Policies.

In addition, you must include an acknowledgement of grant support and a disclaimer in all project-specific publications, including journal articles, brochures and websites. See HHS Grants Policy Statement: Publications (PDF - 111 KB) for specific language and details

Civil Rights Compliance

All Federal grantees must provide services that do not discriminate on the basis of age, disability, sex, race, color, national origin or religion. Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons

Help
Who to Contact

Budget, reporting and other administrative requirement questions: Contact your Grants Management Specialist (listed on the last page of your Notice of Award) - Typical issues include Notice of Award, response to a condition placed on the Notice of Award, preparation for prior approval, Federal Financial Report

Project goals, scope and other programmatic requirement questions: Contact your Project Officer (listed on the last page of your Notice of Award)

Report Fraud at oig.hhs.gov