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Provider Relief Fund Reporting Requirements and Auditing

Reporting Period 1 Is Closed

Providers with unused funds:

Providers who have not reported, but were required to report in Reporting Period 1:

  • You are out of compliance with the PRF Terms and Conditions and must return your PRF payment(s) to HRSA
  • Non-compliant providers will be excluded from receiving and/or retaining future PRF payments – including any applicable Phase 4 payments
  • HRSA will seek repayment on all PRF payments received between April 10, 2020 - June 30, 2020 and not reported on during Reporting Period 1
  • For more details on non-compliance, review the new Reporting Non-Compliance Fact Sheet (PDF - 158 KB)

Providers who have filed a bankruptcy petition:

  • If you have filed a bankruptcy petition or are involved in a bankruptcy proceeding, federal financial obligations will be resolved in accordance with the applicable bankruptcy process, the Bankruptcy Code, and applicable non-bankruptcy federal law. Accordingly, we request that you immediately notify us about your bankruptcy petition or involvement in a bankruptcy proceeding so that we may take the appropriate steps. When notifying HRSA about a bankruptcy, include the name that the bankruptcy is filed under, the docket number, and the district where the bankruptcy is filed. You may submit this information to PRFbankruptcy@hrsa.gov.

Providers who reported in Reporting Period 1, will be limited to the following functions in the Portal:

  • Update contact information
  • Print a report and/or save as PDF

Providers who are required to report in Reporting Period 2:

  • Reporting Period 2 opens January 1, 2022 and closes March 31, 2022 for providers who received PRF payments exceeding $10,000 in aggregate received from July 1, 2020 to December 31, 2020
  • The deadline to use funds is December 31, 2021

Upcoming reporting periods:

All recipients of PRF payments must comply with the reporting requirements described in the Terms and Conditions and specified in directions issued by the U.S. Department of Health and Human Services (HHS) Secretary.

Step 1: Register in the Provider Relief Fund Reporting Portal

The PRF Reporting Portal is open for recipients who received one or more payments exceeding, in the aggregate, $10,000 during a Payment Received Period.

Registration takes approximately 20 minutes and must be completed in a single session.

What information do I need to complete the registration process in the PRF Reporting Portal?

Information required to register is as follows:
  • Tax ID Number (TIN) [or other number submitted during the application process (e.g., Social Security Number (SSN), Employer Identification Number (EIN)]
  • Business name of the Reporting Entity (as it appears on IRS Form W-9)
  • Contact information (i.e., name, phone number, email) of the person responsible for submitting the report
  • Address (i.e., street, city, state, five-digit zip code) of the Reporting Entity as it appears on IRS Form W-9)
  • TIN(s) of subsidiaries (if a provider is reporting on behalf of subsidiary(ies) - in a list delimited by commas, e.g.,123456789,987654321,135791357)
  • Payment information (for any one of the PRF payments received)
    • TIN of entity that received the payment
    • Payment amount
    • Mode of payment (check or direct deposit ACH)
    • Check number or ACH settlement date

Reporting Entities will need to create a username (in the form of an email address) and a password during the registration process.

Step 2: Read the Reporting Requirements Notice

The Post-Payment Notice of Reporting Requirements updated on June 11, 2021, provides details on how to report on the use of funds. This supersedes all previous Notices of Reporting Requirements. Read the Reporting Requirements Notice (PDF - 232 KB) and reference the Reporting and Auditing Frequently Asked Questions.

These reporting requirements do not apply to recipients of funds from:

What data categories are required for reporting?

  • Reporting Entity Business Information
  • Subsidiary Questionnaire
  • Acquired/Divested Subsidiaries
  • Interest Earned on PRF Payment(s)
  • Tax and Single Audit Information
  • Other Assistance Received
  • Use of General and Targeted Distribution (including Skilled Nursing Facility and Nursing Home Infection Control Distribution and any Quality Incentive Program) Payment(s)
  • Unreimbursed Expenses Attributable to Coronavirus
  • Lost Revenues Attributable to Coronavirus (and additional revenue information depending upon the option selected to calculate lost revenues)
  • Personnel, Patient, and Facility Metrics
  • Survey Questions

Step 3: Complete and Submit Your Report

Complete and submit your report via the Provider Relief Fund Reporting Portal. For further information, refer to the Reporting Portal User Guide - Reporting.

Need Help With Reporting?

We have detailed answers to common questions related to reporting requirements and auditing. Read the Frequently Asked Questions.

For all other questions related to reporting, call the Provider Support Line at 866-569-3522; for TTY dial 711. Hours of operation are 8 a.m. to 10 p.m. CT, Monday through Friday. Hours are subject to change.

What is the Process to Return Unused Funds?

There is a two-part process to return funds. Part 1 is to complete an online form via the Return Unused PRF Funds Portal, next you will be redirected to Part 2 to transfer the funds via Pay.gov. Refer to the instructions for returning unused funds and the new Returning Funds Fact Sheet (PDF - 178 KB) for more information.

Partial Return of Funds

Once the report has been filed, the provider must return any unused funds to the government within 30 calendar days after the end of the applicable Reporting Time Period, as explained in the Terms and Conditions, and the Post-Payment Notice of Reporting Requirements (PDF - 232 KB) (June 11, 2021).

Note: Persons using assistive technology may not be able to fully access information in these files. For assistance, please email OPSInformation@hrsa.gov or call 301-945-9371.

Archived Reporting Requirements Notices

General and Targeted Distribution Post-Payment Notice of Reporting Requirements (January 15, 2021) (PDF - 291 KB)

General and Targeted Distribution Post-Payment Notice of Reporting Requirements (November 2, 2020) (PDF - 259 KB)

General and Targeted Distribution Post-Payment Notice of Reporting Requirements (October 22, 2020) (PDF - 262 KB)

General and Targeted Distribution Post-Payment Notice of Reporting Requirements (September 19, 2020) (PDF - 262 KB)

General and Targeted Distribution Post-Payment Notice of Reporting Requirements (August 14, 2020) (PDF - 174 KB)

Date Last Reviewed:  December 2021