How to Report

Reporting Period 4

The PRF Reporting Portal closed June 2, 2023 for providers who were approved to submit a late RP4 report. Providers must return unused funds to HRSA within 30 days of submitting a report. Providers who were not approved to submit a report must return funds to HRSA immediately.
Visit the Returning Funds Webpage for more details and instructions on returning funds to HRSA.

Program Update: Post-Payment Notice of Reporting Requirements

HRSA published an updated Provider Relief Fund (PRF) Distributions and American Rescue Plan (ARP) Rural Distribution Post-Payment Notice of Reporting Requirements (PDF - 344 KB) on April 7, 2023. The Notice supersedes all previous Notices of Reporting Requirements. Key updates include the addition of reporting periods 8 and 9 (including the applicable payment received period and period of availability dates), and additional guidance concerning the use of PRF and ARP Rural payments for lost revenues incurred within the period of availability up to the end of the Public Health Emergency.

Step 1: Register in the Provider Relief Fund Reporting Portal

A reporting Tax ID Number (TIN) submitting reports in multiple reporting periods will only need to register once. However, those new to the reporting process will need to complete this step.

Registration takes approximately 20 minutes and must be completed in a single session.

Read the PRF Reporting Portal Registration User Guide (PDF - 6 MB)

What information do I need to complete the registration process in the PRF Reporting Portal?

Information required to register is as follows:

Tax ID Number (TIN) [or other number submitted during the application process (e.g., Social Security Number (SSN), Employer Identification Number (EIN))]
Business name of the Reporting Entity (as it appears on IRS Form W-9)
Contact information (i.e., name, phone number, email) of the person responsible for submitting the report
Address (i.e., street, city, state, five-digit zip code) of the Reporting Entity as it appears on IRS Form W-9)
TIN(s) of subsidiaries (if a provider is reporting on behalf of subsidiary(ies) - in a list delimited by commas, e.g.,123456789,987654321,135791357)
Payment information (for any one of the PRF payments received)
- TIN of entity that received the payment
- Payment amount
- Mode of payment (check or direct deposit ACH)
- Check number or ACH settlement date

Reporting Entities will need to create a username (in the form of an email address) and a password during the registration process.

Step 2: Read the Reporting Requirements Notice

The Post-Payment Notice of Reporting Requirements, updated on April 7, 2023, provides details on how to report on the use of funds. This supersedes all previous Notices of Reporting Requirements. Read the Post-Payment Notice of Reporting Requirements (PDF - 344 KB) and reference the Reporting and Auditing FAQs.

These reporting requirements do not apply to recipients of funds from:

Rural Health Clinic COVID-19 Testing Program and/or Rural Health Clinic COVID-19 Testing and Mitigation Program - If your TIN received only a Rural Health Clinic (RHC) COVID-19 Testing Program and/or RHC COVID-19 Testing and Mitigation Program payment(s) and did not receive other PRF payments, do not register in the PRF Reporting Portal. For RHC COVID-19 Testing Program and RHC COVID-19 Testing and Mitigation Program reporting requirements, contact RHCCOVID-19Testing@hrsa.gov and check the RHC COVID-19 Testing and Mitigation Program reporting webpage.
HRSA's COVID-19 Claims Reimbursement to Health Care Providers and Facilities for Testing, Treatment, and Vaccine Administration for the Uninsured Program.
HRSA's COVID-19 Coverage Assistance Fund.

What data categories are required for reporting?

Reporting Entity Business Information
Subsidiary Questionnaire
Acquired/Divested Subsidiaries
Interest Earned on PRF Payment(s)
Tax and Single Audit Information
Other Assistance Received
Use of PRF (General and Targeted), including Skilled Nursing Facility and Nursing Home Infection Control Distribution, including any Quality Incentive Program, and/or ARP Rural Payments
Unreimbursed Expenses Attributable to Coronavirus
Lost Revenues Attributable to Coronavirus (and additional revenue information depending upon the option selected to calculate lost revenues)
Personnel, Patient, and Facility Metrics
Survey Questions

Step 3: Complete and Submit Your Report

Complete and submit your report via the PRF Reporting Portal. For further information, refer to the Reporting Portal User Guide - Reporting (PDF - 9 MB).

Website Compatibility

The following browsers and operating systems are supported for the best experience:

Google Chrome
Safari
Mozilla Firefox
Microsoft Edge
Mac: macOS 10.14 (Mojave) or later
Windows: Windows 7 or later
iOS: iOS 13 or later
Android: Android 5.0 (Lollipop) or later

Archived Reporting Requirements Notices

View our Archived Reporting Requirements Notices page.

Need Help With Reporting?

We have detailed answers to common questions related to reporting requirements and auditing. Read the Reporting and Auditing FAQ.

For all other questions related to reporting, call the Provider Support Line at 866-569-3522; for TTY dial 711. Hours of operation are 8 a.m. to 10 p.m. CT, Monday through Friday. Hours are subject to change.

Date Last Reviewed:

June 2023