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  2. Expanding COVID-19 Response in Rural Communities through Rural Health Clinics
  3. Rural Health Clinic COVID-19 Testing and Mitigation (RHCCTM) Program
  4. Reporting

Reporting

Data Reporting: Who, What, When, Where, Why, How

WHO:  Funded TIN organizations.
WHAT:

 Basic information, including:

  • Number of and location of testing sites (active and inactive);
  • Information on the use of funds;
  • Total number of tests conducted;
  • Number of COVID-19 positive tests and;
  • At-home COVID-19 tests (optional).
WHEN:  Required reporting monthly for the duration of the reporting period.1 See important dates for specific program details.
WHERE: TIN organizations report data on the RHC COVID-19 Reporting Portal.
WHY: To monitor and assess the program.2
HOW:  HRSA funded the National Association of Rural Health Clinics (NARHC) to provide technical assistance to RHCs on the RHC COVID-19 Testing Program. As part of the cooperative agreement, NARHC developed the RHC COVID-19 Reporting Portal. If you have additional questions, you may email RHCcovidreporting@narhc.org.

1 HRSA may revise the expenditure end date and reporting end date.
2 Per the Terms and Conditions (PDF - 224 KB). HRSA intends to use this information to evaluate the effectiveness of the program at an aggregate level. The reporting requirement does not include any personally identifiable, patient-level information.

Data Reporting

RHCs (or their TIN organizations) were not required to do COVID-19 testing. Zero is an allowable entry on the month-by-month reporting page of the RHC COVID-19 Reporting Portal; however:

The RHC COVID-19 Testing and Mitigation Program funds must have been used for COVID-19 testing and mitigation, or COVID-19 testing and mitigation related expenses per the Terms and Conditions (PDF - 174 KB).

RHC COVID-19 Testing and Mitigation Program reporting was mandatory for all TIN organizations that accepted corresponding program funds and did not replace any other reporting requirements that RHC organizations may have had with respect to COVID-19, such as those required for public health surveillance purposes and the Provider Relief Fund.

TIN organizations that accepted RHC COVID-19 Testing and Mitigation Program funding were required to continue reporting on the RHC COVID-19 Reporting Portal monthly for the corresponding program, even after the funding was fully spent, until January 31, 2023.

RHCs that received RHC COVID-19 Testing and Mitigation Program funding and did not receive or declined RHC COVID-19 Testing Program funding were required to report testing data from the month RHC COVID-19 Testing and Mitigation Program funds were received (e.g., June 2021) until the end of the RHC COVID-19 Testing and Mitigation Program reporting period (January 31, 2023).

RHCs who have experienced a Change in Ownership or change to their Tax Identification Number (TIN), please contact the National Association of Rural Health Clinics (NARCH) for further assistance.

Date Last Reviewed: