Providers: $25.5 billion in Provider Relief Fund & American Rescue Plan rural funding is now available. Submit your application by October 26, 2021.

Reporting

Data Reporting: Who, What, When, Where, Why, How

WHO:  Funded TIN organizations.
WHAT:

 Basic information, including:

  • Number of and location of testing sites (active and inactive);
  • Information on the use of funds;
  • Total number of tests conducted; and
  • Number of COVID-19 positive tests.
WHEN:  Required reporting monthly for the duration of the reporting period.1 See important dates for specific program details.
WHERE: TIN organizations report data on the RHC COVID-19 Reporting Portal HRSA Exit Disclaimer.
WHY: To monitor and assess the program.2
HOW:  HRSA funded the National Association of Rural Health Clinics (NARHC) HRSA Exit Disclaimer to provide technical assistance to RHCs on the RHC COVID-19 Testing Program. As part of the cooperative agreement, NARHC developed the RHC COVID-19 Reporting Portal HRSA Exit Disclaimer. If you have additional questions, you may email RHCcovidreporting@narhc.org.

1 HRSA may revise the expenditure end date and reporting end date.
2 Per the Terms and Conditions. HRSA intends to use this information to evaluate the effectiveness of the program at an aggregate level. The reporting requirement does not include any personally identifiable, patient-level information.

Data Reporting

RHCs (or their TIN organizations) are not required to do COVID-19 testing. Zero is an allowable entry on the month-by-month reporting page of the RHC COVID-19 Reporting Portal HRSA Exit Disclaimer; however:

  • The RHC COVID-19 Testing Program funds must be used for COVID-19 testing or COVID-19 related expenses per the Terms and Conditions.
  • The RHC COVID-19 Testing and Mitigation Program funds must be used for COVID-19 testing and mitigation, or COVID-19 testing and mitigation related expenses per the Terms and Conditions.

RHC COVID-19 Testing Program reporting and RHC COVID-19 Testing and Mitigation Program reporting is mandatory for all TIN organizations that accepted corresponding program funds and does not replace any other reporting requirements that RHC organizations may have with respect to COVID-19, such as those required for public health surveillance purposes and the Provider Relief Fund.

TIN organizations that accepted RHC COVID-19 Testing Program and RHC COVID-19 Testing and Mitigation Program funding should continue reporting on the RHC COVID-19 Reporting Portal HRSA Exit Disclaimer monthly for the corresponding program, even after the funding has been fully spent, until the reporting period for the corresponding program closes.

RHCs that received RHC COVID-19 Testing Program funding in distributions occurring after May 2020 (e.g., December 2020) must report testing data from the month RHC COVID-19 Testing Program funds were received (e.g., December 2020) until the end of the RHC COVID-19 Testing Program reporting period (January 2022). RHCs that received funding after May 2020 may voluntarily choose to report their testing data prior to the receipt of funds.

RHCs that received RHC COVID-19 Testing and Mitigation Program funding and did not receive or declined RHC COVID-19 Testing Program funding must report testing data from the month RHC COVID-19 Testing Program funds were received (e.g., June 2021) until the end of the RHC COVID-19 Testing and Mitigation Program reporting period (January 2023).

Date Last Reviewed:  June 2021