Direct employee (full and part-time), contract labor, and temporary worker expenses are eligible expenses provided they are not reimbursed from other sources, or only the incremental unreimbursed amounts are claimed.
The Terms and Conditions associated with Provider Relief Fund and ARP Rural payment do not permit recipients to use Provider Relief Fund and/or ARP Rural payments to pay any salaries at a rate in excess of Executive Level II which is currently set at $197,300 (2020), $199,300 (2021), $203,700 (2022), $212,100 (2023). For the purposes of the salary limitation, the direct salary is exclusive of fringe benefits and indirect costs. The limitation only applies to the rate of pay charged to Provider Relief Fund and/or ARP Rural payments and other HHS awards. An organization receiving Provider Relief Fund and/or ARP Rural payments may pay an individual’s salary amount in excess of the salary cap with non-federal funds.
An example of how this Executive Level II Salary cap is applied to aggregated personnel expenses is shown below. Reimbursement from other sources is applied in Step Two. Providers should apply reasonable assumptions when estimating the portion of personnel costs that are reimbursed from other sources.
Step One
| Personnel Category | Number of Personnel | Personnel Expenses | Personnel Expenses (Below Salary Cap) | Ineligible for Federal Reimbursement |
|---|---|---|---|---|
| Medical Director | 1 | $250,000 | $197,300 | $52,700 |
| Registered Nurse | 25 | $1,250,000 | $1,250,000 | 0 |
| Security | 2 | $80,000 | $80,000 | 0 |
| 28 | $1,580,000 | $1,527,300 | $52,700 |
Step Two
| Personnel Expenses (Below Salary Cap) | Less FEMA Reimbursement | Less Reimbursement from Other Sources | Eligible Personnel Expenses |
|---|---|---|---|
| $1, 527,300 | ($50,000) | ($1,000,000) | $477,300 |
(Modified 10/27/2022)