How to Complete Mandatory Registrations

Before you apply for a HRSA grant, you must complete three registrations. 

  • Dun & Bradstreet's Data Universal Numbering System (D-U-N-S)
  • The System for Award Management (SAM)
  • Grants.gov 

It could take up to one month to complete all three registrations. Provide complete and consistent information across all three sites.

Step One: Register with DUNS

Estimated time to complete: one day. 

  1. Go to D&B DUNS Numbers for U.S. Government Contractors and Grantees. HRSA Exit Disclaimer
  2. Select the physical location--country or territory--of your organization.
  3. Complete and submit the form.
    You will need basic information about your organization, including:
    • Physical and mailing addresses
    • Name and title of the chief executive
    • Primary Standard Industrial Code (SIC)
    • Whether or not it is minority-, woman- or veteran-owned
    • Number of employees
    • Annual revenue
  4. You can expect an email with your DUNS number the same day.

Step Two: Register with the SAM

Estimated time to complete: three days.  

If you are already registered with SAM, check your SAM registration to ensure it is active. We will reject your grant application if it is not.

  1. Go to the SAM.
  2. Select Create User Account or Register/Update Entity.
  3. Complete the form. This will take about an hour.
    • You will need:
      • DUNS number
      • Tax ID number (Employer Identification Number (EIN). (Don't have an one? Apply for an EIN.)
      • Other information, like: business start date, congressional district, and physical and mailing addresses
      • To designate an E-Business Point of Contact (E-BIZ POC), and a Marketing Partner Identification Number (MPIN)
        • The MPIN is your organization’s personal code, which serves as a password.
        • The E-BIZ POC will use the MPIN to approve Authorized Organization Representatives (AORs) in Grants.gov.
  4. Submit your SAM registration.
  5. The SAM will email you once they validate your information and activate your registration.

Note: If you see the question “Is my information available for viewing by the public?” answer “Yes.” This way, we can easily access and review your information.

Keep your SAM registration active - renew at least once each year. Renewal can take five days or longer if you provide incomplete or incorrect information.

If your registration expires, you cannot submit a grant application until you renew it.

Updated SAM requirements will take effect on January 1, 2020.

Step Three: Register with Grants.gov

Estimated time to complete: two to three weeks

One day after you submit your SAM registration, your organization's Authorized Organization Representatives (AORs) can register in Grants.gov.

  • Your organization designates AORs to submit applications to Grants.gov.
  • Your organization can have one or more AORs.
  • To submit applications, the E-BIZ POC must also register as an AOR and approve the registration.

Once you have your DUNS and SAM registrations, AORs can complete your Grants.gov registration in as little as one day. But the E-BIZ POC must approve it immediately (They'll receive an e-mail notification that it has been submitted.)

  1. Go to Register with Grants.gov
  2. Each AOR should register on Grants.gov using the organization's correct DUNS number.
  3. The E-BIZ POC can approve AORs as soon as Grants.gov prompts them to do so via email.
    • They will need the organization's MPIN to approve AOR registrations.
  4. Grants.gov will send emails to AORs once approved. AORs can then submit applications.

Each AOR must update their Grants.gov registration every year and their Grants.gov password every 90 days.

 

Date Last Reviewed:  August 2019