Register & Get Ready

Follow the instructions to register for DUNS, the SAM, and on Grants.gov – all necessary registrations before applying for a HRSA grant. 

It could take up to one month to complete all three registrations. To increase your chances of completing the process sooner, provide complete and consistent information to all three systems.

One: Register with DUNS

Estimated time to complete: one day. 

  1. Go to D&B DUNS Numbers for U.S. Government Contractors and Grantees.
  2. Select the physical location--country or territory--of your organization. Complete and submit the form. You will need to know basic information about your organization, including:
    • physical and mailing addresses,
    • name and title of the chief executive,
    • primary Standard Industrial Code (SIC),
    • whether or not it is minority-, woman- or veteran-owned,
    • number of employees, and
    • annual revenue.
  3. You can expect an email with your DUNS number the same day.

Two: Register with the SAM

Once you have your DUNS, gather the required information and prepare your application for the System for Award Management (SAM).

Estimated time to complete: three days.  

If you are already registered with SAM, check your SAM registration to ensure it is active. Your grant application will be rejected if it is not.

  1. Go to the SAM (System for Award Management), formerly Central Contractor Registration.
  2. Select Create User Account or Register/Update Entity and complete the form. This will take about an hour. 
  3. You will need your DUNS number and other information about your organization, including its Tax ID number (same as an Employer Identification Number (EIN)).
  4. You must provide points of contact and designate an E-Business Point of Contact (E-BIZ POC), and a Marketing Partner Identification Number (MPIN).
    • The MPIN is your organization’s personal code, which serves as a password. Later, the E-BIZ POC will use it to approve Authorized Organization Representatives (AORs) in Grants.gov.
  5. After you submit your SAM registration and your information is validated, SAM.gov will email you to let you know your registration is active.

To keep your SAM registration active, be sure to renew at least once each year. Renewal can take five days or longer if you provide incomplete or incorrect information. If your registration expires, you cannot submit a grant application until you renew it.

Three: Register with Grants.gov

Once you have your DUNS and SAM registrations, you may register with Grants.gov.

Estimated time to complete: two to three weeks

One day after submitting your SAM registration, your organization's Authorized Organization Representatives (AORs) can begin to submit Grants.gov registrations.

  • AORs are the people whom your organization designates to submit applications to Grants.gov.
  • Your organization can have one or more AORs.
  • To submit applications, the E-BIZ POC must also register as an AOR and approve the registration.

Once you have your DUNS and SAM registrations, AORs can complete your Grants.gov registration in as little as one day if the E-BIZ POC approves it immediately upon receipt of e-mail notification that it has been submitted.

  1. Go to Get Registered with Grants.gov
  2. You must know your organization's DUNS number.
  3. After each AOR-registrant submits a registration form to Grants.gov using the organization's correct DUNS number, the E-BIZ POC will receive an e-mail, prompting them to log into Grants.gov and approve the AOR.
    • The E-BIZ POC will need the organization's MPIN to approve AOR registrations.
  4. When Grants.gov approves your registration, the submitting AOR will receive a confirmation e-mail and will be able to submit applications.

To submit any future applications, each AOR must update their Grants.gov registration every year and their Grants.gov password every 90 days.

 

Date Last Reviewed:  December 2017