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Top 5 Frequently Asked Questions

  1. May providers request an extension on the use of funds beyond the period of availability indicated in the Post-Payment Notice of Reporting Requirements?

    No. The deadlines to use PRF funds are based on Payment Received Dates. HRSA will not be granting extensions. As a reminder, PRF payments may be used to reimburse allowable expenses and lost revenues within the Period of Availability.

  2. Are PRF recipients required to report on each payment received separately?

    PRF recipients must submit consolidated reports for payments received in each applicable Reporting Time Period. PRF recipients will only be able to register their recipient TIN once in the PRF Reporting Portal and a recipient TIN is able to report once per Reporting Time Period.

  3. May PRF recipients report on the use of all PRF payments received in calendar year 2020 and 2021 during the second reporting period (January 1, 2022 – March 31, 2022) if all funds have been used?

    During the second reporting period January 1, 2022 – March 31, 2022, PRF recipients must only report on the use of funds received from July 1, 2020 to December 31, 2020. They will be unable to report on funds received after December 31, 2021 at this time.

  4. Are providers able to request extensions on submissions of their required reports for any of the required reporting periods?

    No. Providers that received one or more payments exceeding $10,000, in the aggregate, during a Payment Received Period are required to report in each applicable Reporting Time Period. Providers that are required to report and do not submit a completed report by the applicable deadlines will be deemed out of compliance with the program Terms and Conditions and may be subject to repayment or collections.

  5. After PRF recipients complete their reporting on the use of funds, will HRSA send a notification that indicates acceptance or agreement with the report?

    HRSA will not provide notification that states agreement with reporting. PRF recipients are responsible to maintain supporting documentation for a minimum of 3 years from the date of the final report in accordance with the payment terms and conditions.

    Per the 45 CFR §75.361 Retention requirements for records. Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of 3 years from the date of submission of the final expenditure report. One exception to the record retention policy is (a) If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken.

Date Last Reviewed:  January 2022