May providers request an extension on the use of funds beyond the period of availability indicated in the Post-Payment Notice of Reporting Requirements?
No. Providers can only apply funds toward allowable expenses during the Period of Availability for their PRF and/or ARP Rural payment(s). Providers required to report in an applicable reporting period must report any unused funds and return the funds to HRSA within 30 days of the end of a reporting period.
Are PRF and/or ARP Rural recipients required to report on each payment received separately?
PRF and American Rescue Plan (ARP) Rural recipients must submit consolidated reports for payments received in each applicable Reporting Time Period. PRF recipients will only be able to register their recipient TIN once in the PRF Reporting Portal and a recipient TIN is able to report once per Reporting Time Period.
Are providers able to request extensions on submissions of their required reports for any of the required reporting periods?
Providers who experienced one or more extenuating circumstances that prevented them from submitting a completed report on their PRF and or ARP Rural payment(s) by the applicable deadline in Reporting Periods 1-5 had the opportunity to submit a Request to Report Late Due to Extenuating Circumstances. The opportunities to submit late reports for Reporting Periods 1-5 have passed.
Review the Request to Report Late Due to Extenuating Circumstances webpage for more details in this new process.
After PRF recipients complete their reporting on the use of funds, will HRSA send a notification that indicates acceptance or agreement with the report?
HRSA will not provide notification that states agreement with reporting. PRF recipients are responsible to maintain supporting documentation for a minimum of 3 years from the date of the final report in accordance with the payment Terms and Conditions.
Per the regulation 45 CFR §75.361 Retention requirements for records: financial records, supporting documents, statistical records, and all other non-federal entity records pertinent to a federal award must be retained for a period of 3 years from the date of submission of the final expenditure report. One exception to the record retention policy is (a) If any litigation, claim, or audit is started before the expiration of the 3-year period, the records must be retained until all litigation, claims, or audit findings involving the records have been resolved and final action taken.