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2021 Healthy Grants Workshop Schedule

May 18, 2021, 1 to 3:30 p.m. ET

Grants Policy Update

In this session, hosted by the Division of Grants Policy (DGP), Office of Federal Assistance Management (OFAM), we will summarize grants policy updates, legislative mandates, and other topics that impact you.

Financial Monitoring Roundtable

This session will discuss our important monitoring tools, including special reviews audit resolution (SRAR), fiscal technical assistance (FTA), and financial management reviews (FMR), and how to best prepare for each engagement. We will also discuss common issues and best practices for financial management, internal controls, and how to avoid audit findings.

Single Audit Extension Update and HRSA’s Delinquent Single Audit Follow up Procedures

This session will provide clarification on the 2020 Compliance Addendum Single Audit extensions. This session will also provide a reminder of our delinquent Single Audit follow-up activities and additional actions that may be taken for non-compliance.

June 1, 2021, 1 to 3:30 p.m. ET

Get to Know the Division of Grants Management Operations (DGMO)

This session highlights the Division of Grants Management Operations (DGMO) and its involvement in all aspects of the HRSA grants lifecycle. We will provide an overview, from announcement to closeout, to include:

  • organizational structure;
  • demonstration of roles and responsibilities;
  • how DGMO interacts with applicants and recipients business; and
  • fiscal and program areas.

We will use illustrative examples, and audience questions and resources will be incorporated.

Grant Budgeting

This session highlights the many factors to consider when developing and managing a grant budget. It will explore:

  • cost principles;
  • NOFO requirements;
  • allowable and unallowable costs;
  • limitations; and
  • the importance of budget justifications.

We will use examples to illustrate common budgeting mishaps and resulting consequences.

June 15, 2021, 1 to 3:30 p.m. ET

Suspension & Debarment

This session will enhance the understanding of the HHS Discretionary Suspension and Debarment (S&D). During the session, you will be presented the foundational S&D concepts.

Expanding Expanded Authority

This session will provide an overview of the Expanded Authority (EA) provisions for all new and existing grant programs awarded under EA. We will use examples from HRSA’s EA grant programs to illustrate EA provisions and explain how these authorities impact your management responsibilities.

June 29, 2021, 1 to 4:30 p.m. ET

Understanding and Submitting Prior Approvals

This session will share what you need to know once you receive the Notice of Award (NoA). The focus of this session is common types of prior approval requests and when they are required.

Nuts and Bolts of Construction Grants and Notice of Federal Interest

This session will cover detailed information on grant funding provided for HRSA’s Construction grant program, including:

  • assistance to populations affected by natural disasters for repair and reconstruction activities;
  • property management requirements; and
  • reporting and equipment reporting and disposition.

In addition to a discussion on acknowledgement and documentation of the Notice of Federal Interest (NFI), we will address a variety of common issues specific to construction grants.

Federal Financial Reporting for HRSA Grants

This session will discuss all aspects of the Federal Financial Report (FFR) for HRSA grants, including the transition of financial reporting to the Payment Management System that occurred in October 2020. We will discuss the importance of submitting timely and accurate reports, as well as highlight common challenges encountered with financial reporting and the steps to address.

July 13, 2021, 1 to 3 p.m. ET

An Ounce of Prevention: Grants Risk Management

This session will review Grant Risk Management. As we all know, the past year and a half has been all about preventing illness and managing health risks. The famous saying, “An ounce of prevention is worth a pound of cure” has never been more relevant. As project directors and financial management leaders, you know that this wisdom extends to the health of your grant. During this session, experts on grants risk management and internal controls will share key tips to help you ensure a “healthy” grant program. You will also learn about HRSA’s own responsibilities to ensure the health of its grant programs.

Audit Resolution –Addressing Common Findings

This session will provide participants with an overview of the audit resolution process, including case studies for both monetary and non-monetary audit findings.

July 27, 2021, 1 to 2:30 p.m. ET

EHB Overview and New User Enhancements

This session will review recent Electronic Handbooks (EHB) enhancements, explain functionality and roles, and provide answers to common questions. We will also feature new self-help tutorials so you can carry your learning back to your organization.

Data.HRSA.gov

This session will review the data.HRSA.gov Web site (previously known as “HRSA Data Warehouse”), which provides maps, data, reports, and dashboards about HRSA’s health care programs. We will highlight resources to help you gather information on HRSA’s grants, loan and scholarship programs, health centers, and other public health programs and services.

August 10, 2021, 1 to 3:30 p.m. ET

Disability and Language Access – How to Meet Your Legal Obligations and Make Your Programs Accessible

The Disability Access session will review some important questions, including:

  • Is your organization communicating effectively with individuals who have vision, hearing, or speech disabilities?
  • Is your medical equipment accessible to patients with disabilities?
  • Is your facility accessible to individuals with mobility-based disabilities?

The session will also summarize relevant law, explain your obligations as they relate to disability access, and discuss how you can meet those obligations. We will touch on specific topics related to disability access, including physical access, medical access, and effective communication.

Note: For programs and services that receive federal financial assistance, federal civil rights laws prohibit discrimination on the basis of disability. Recipients of HRSA funding must ensure that individuals with disabilities have equal access to all of their programs and activities.

The Language Access session will:

  • summarize relevant laws;
  • explain HRSA recipient obligations as they relate to language access; and
  • discuss how you can meet those obligations.

The session will also review the process of creating a language access plan. This serves as your organization’s roadmap to providing quality language access services. We will also examine common challenges that organizations face when trying to provide language access services and review practical solutions for how to address those challenges.

Note: Federal civil rights laws prohibit discrimination against individuals who are limited English proficient (LEP). Recipients of HRSA funding must take reasonable steps to ensure LEP individuals have meaningful access to all of their programs and activities.

Service Animal Requirements: How to Modify Your Policies and Procedures to Ensure Equal Access

Service Animal Requirements: How to Modify Your Policies and Procedures to Ensure Equal Access During this session, we will:

  • Provide an overview of disability access laws related to service animals;
  • clarify what is and is not a service animal;
  • compare and contrast service animal requirements in different settings;
  • discuss common service animal accessibility challenges and how to overcome them; and
  • hear real-world case studies and applications of service animal best practices.

Under federal law, people with disabilities generally have the right to use service animals anywhere the public is allowed to go. Service animals serve a diverse range of purposes and service animal requirements are different depending on the setting. These two factors have led to misunderstandings about the rights of people with disabilities who utilize service animals, which in turn results in discriminatory treatment and accessibility challenges.

August 24, 2021, 1 to 4:30 p.m. ET

HRSA’s Office of Regional Operations (ORO): Connecting and Supporting HRSA Grantees and Stakeholders throughout the Nation

This session will provide an introduction to HRSA's Office of Regional Operations (ORO), and will cover when and how to engage ORO, technical assistance, and special initiatives available through 10 regional offices; how to engage with partners and stakeholders on HRSA priorities (including effectively responding to COVID-19); and upcoming events and activities across the nation.

HHS OIG - Detecting and Reporting Fraud

This session will provide an overview of HHS OIG’s role in combatting fraud, waste, and abuse. The OIG will discuss fraud indicators, why people commit fraud, some case examples, and how to submit complaints to the HHS OIG.

Time & Effort Reporting

This session will provide participants with tools to use in your organization to ensure you are in compliance with time and effort reporting. In addition, we will debunk the myths on what is required vs. what is a best practice.

Date Last Reviewed:  March 2021