Manage Your Grant

Technical Assistance

Recent Webinar
A Closer Look at HRSA’s Top 5 Audit Findings

  • Common audit findings for HRSA award recipients
  • Additional topics that may impact your organization

Upcoming Conference Calls
Wednesday, April 18, 1:00 PM ET
Thursday, April 19, 9:30 AM ET
Thursday, April 19, 7:00 PM ET

Previous Conference Calls
HRSA Grantee Conference Call April 2018 (PDF - 1 MB)
Watch the presentation
Phone: 800-779-1324 (toll-free) 1-630-395-0174 (toll)
Passcode: 1635638

Pacific Basin Grantee Conference Call April 2018 (PDF - 1 MB)
Phone: 888-790-3526
Passcode: 27016

Policies

Availability for Temporary Reassignment of State, Tribal and Local Personnel during a Declared Public Health Emergency (PDF - 173 KB)
The policy bulletin addresses the availability for a governor or tribal representative to request the temporary reassignment of PHS Act-funded state, tribal, and local personnel during a declared public health emergency.

Federal Financial Assistance Conflict of Interest (COI) Policy (PDF - 330 KB)
HRSA requires awarding agencies to establish conflict of interest policies for federal awards.

Legislative Mandates in Grants Management for Fiscal Year 2018 (PDF - 450 KB)
The Policy Bulletin clarifies the requirements mandated by the FY 2018 Consolidated Appropriations Act 2018 (Public Law 115-141), signed into law on March 23, 2018. It provides funding to HRSA for the fiscal year ending Sept. 30, 2018.

  • The bulletin provides information on statutory provisions that limit the use of funds on HRSA grants and cooperative agreements for FY 2018.

Financial Management

Unallowable Costs

Each year, HRSA works with some of our federal recipients to return grant funds spent on unallowable costs. This impacts the recipient's ability to accomplish its important health mission.

We created the Tip Sheet for HRSA Grantees (PDF - 210 KB) to help recipients avoid misspending grant funds.

Management Controls

The Financial Management Requirements (PDF - 104 KB) includes information about 18 management control areas that recipients must incorporate into their existing written procedures.

These areas help recipients adequately administer federal awards and conform to the standards prescribed in regulation.

The Federal Funding and Transparency Act (FFATA)
FFATA requires recipients of non-Recovery Act funded grants and cooperative agreements, awarded on or after October 1, 2010, to report on sub-awards of $25,000 or more.

Federal Awardee Performance and Integrity Information System (FAPIIS)
FAPIIS is an information system containing specific information on the integrity and performance of covered federal agency contractors and grantees. 

Program Integrity
Understand your responsibility to ensure that federal grant dollars are spent in the way in which they are intended.

Federal Financial Report
As a condition of award, HRSA grantees must submit a Federal Financial Report (FFR) annually.

Uniform Guidance

The Office of Management and Budget (OMB) issued Uniform Guidance to streamline the regulations and requirements for grants management across the federal government.

This guidance applies to all organizations seeking and receiving federal funding.

  • The administrative requirements and cost principles became effective for new awards and existing awards (receiving additional funding) on December 26, 2014.
  • The audit requirements apply to audits of organizations with fiscal years beginning on/after December 26, 2014.
  • Existing awards that do not receive additional funding will continue to be administered by the terms and conditions in effect at the time of the original award.

Progress Reports

Noncompeting Continuation (NCC) Progress Report (for Generic Grants) (PDF - 4 MB)
Noncompeting Continuation (NCC) Progress Report - Research & Related (R&R) Grants (PDF - 4 MB)
Noncompeting Continuation (NCC) Progress Report (for H80 Grants) (PDF - 3 MB)

Property

Property Report
Property Report User Guide (PDF - 3 MB)
Property Actions Prior Approval User Guide (PDF - 155 KB)

Property Questions? Email the Office of Federal Assistance Management Property.
Typical issues include federal interest and requests to subordinate the federal interest.

Additional Administration and Financial Management Resources

Date Last Reviewed:  April 2018


Contact Us

Budget, reporting and other administrative requirement questions: Contact your Grants Management Specialist (on the last page of your Notice of Award)

Project goals, scope and other programmatic requirement questions: Contact your Project Officer (on the last page of your Notice of Award)

Property Questions: Email the Office of Federal Assistance Management Property

Electronic Handbooks (EHBs)

SAM and DUNS

Maintain an active SAM registration. Renew and revalidate at least once a year.

Provide your DUNS number in each application or plan you submit.