Policies, Regulations, & Guidance

The policies, regulations, and guidance documents are in place to provide a consistent standard for the recipients of HRSA grant awards. You must follow these when applying for, and managing, a grant.

Policies

Communicating and Acknowledging Federal Funding
Examples and recommended guidelines for acknowledgement statements for current grant recipients.

Changes to Micro-Purchase and Simplified Acquisition Threshold Levels (PDF - 163 KB)
Addresses the June 20, 2018, Office of Management and Budget (OMB) memo, "Implementing Statutory Changes to the Micro-Purchase and Simplified Acquisition Thresholds for Financial Assistance."

Availability for Temporary Reassignment of State, Tribal, and Local Personnel During a Declared Public Health Emergency (PDF - 173 KB)
Addresses the availability for a governor or tribal representative to request the temporary reassignment of PHS Act-funded state, tribal, and local personnel during a declared public health emergency.

Federal Financial Assistance Conflict of Interest (COI) Policy (PDF - 330 KB)
HRSA requires awarding agencies to establish conflict of interest policies for federal awards.

Legislative Mandates in Grants Management for Fiscal Year 2019 (PDF - 82 KB)
Information on statutory provisions that limit the use of funds on HRSA grants and cooperative agreements for FY 2019.

Program Integrity

Federal grant dollars must be spent as intended. As a grantee, you need to comply with program expectations, use federal funds in an efficient manner, and remain fiscally responsible.

HRSA provides oversight, guidance, and technical assistance to help ensure you spend grant dollars appropriately and you prevent waste, fraud, and abuse.

What is risk?

How will we work with your organization to address risk?

How can you prevent and detect fraud, waste, and abuse?

What are the consequences of fraud, waste, and abuse?

What is the Program Integrity Initiative?

Federal Awardee Performance and Integrity Information System (FAPIIS)

The Office of Management and Budget (OMB) and the General Services Administration (GSA) developed and maintain the Federal Awardee Performance and Integrity Information System (FAPIIS).

FAAPIIS, enacted under the Duncan Hunter National Defense Authorization Act of 2009 (PDF - 1.1 MB), contains information on the integrity and performance of covered federal agency contractors and grantees.

This system provides access to

Integrity and performance information from the FAPIIS reporting module in the Contractor Performance Assessment Reporting System (CPARS)
Proceedings information from the Entity Management section of the System for Award Management (SAM) database
Suspension or debarment information from the Performance Information section of SAM

What must HRSA do in FAPIIS?

We must review and consider any information about you—the applicant—in FAPIIS before making any award in excess of the simplified acquisition threshold (currently $150,000) over the period of performance.

Can you review and comment on your information?

Yes. You may review and comment on any of your organization’s information, entered previously by a federal awarding agency.

We will consider any comments you enter, in addition to other information in FAPIIS, when making a judgment about your organization’s integrity, business ethics, and record of performance under federal awards.

What must you do in FAPIIS?

As a non-federal entity (NFE) you must disclose any information about criminal, civil, and administrative proceedings in FAPIIS, and/or affirm that there is no new information to provide.

This requirement applies to any NFE that receives federal awards—active grants, cooperative agreements, and procurement contracts—greater than $10 million for any period of time during the period of performance of an award/project.