How to Follow the Application Process

Once you complete your mandatory registrations, you can begin the application process.

What should you do before you submit your application?

Review your application thoroughly before you submit it via grants.gov. You can’t make edits after submitting it to us.

  • Ensure correct spelling and calculations.
  • Adhere to page limits, font and file-type requirements
  • Include all required documents in the order the NOFO specifies.
  • Address all the criteria against which we will score your proposal.

Do not wait until the last minute to submit. We do not accept late submissions*.

When should you submit your grant application?

You must submit your applications before the posted deadline. But you should submit it well in advance of that deadline.

Why should you submit your application well in advance of the deadline?

Grants.gov may reject your application due to errors. If that occurs, you must correct the errors and resubmit your application before the deadline.

We will only consider you for funding if Grants.gov validates your application as error-free on or before the deadline date and time.

Where you can find the deadline date?

  • On the cover page of the Notice of Funding Opportunity (NOFO)
  • In Section IV ("Submission Dates and Times") of the NOFOs

What time must you submit your application on the deadline day?

The standard deadline time is 11:59 PM Eastern Time. This may vary – always reference the specific NOFO.

What happens after you submit your application?

After you submit your application via grants.gov, your application goes through the following process:

Application Screening

  • We screen your application.
    • It must be complete.
    • It must show your organization is eligible.
    • It must be responsive.
    • We must receive it on time.

Technical Review

  • A panel of independent experts reviews your application.
    • Each reviewer reads between six to eight applications.
    • Reviewers score your application based on evaluation criteria we outline in the NOFO.
    • The review panel develops consensus statements identifying the strengths and weaknesses of each application.

Award Determination

  • HRSA determines who will receive awards.
    • Ensure financial viability and compliance with program requirements.
    • We make final decisions on or before the program start date.

What happens once we determine awards?

We issue a Notice of Award (NoA) for each application we select for funding.

The NoA lays out:

  • Project and budget period
  • Amount of federal assistance
  • Award terms and conditions
  • Reporting requirements

The NoA explains how we monitor your grant. Find out how we expect awardees to manage their grant.

Date Last Reviewed:  October 2019


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