Communicating and Acknowledging Federal Funding

We require grant and cooperative agreement recipients to acknowledge HRSA when describing projects or programs funded in whole or in part with HRSA funds.

As a grant-making agency, HRSA achieves its mission through partnerships with states, local governments, community organizations, and others.

Reporting the outcomes of HRSA-funded projects and communicating the role of HRSA support increases public understanding of how we work with award recipients and other stakeholders to achieve our mission “to improve health and achieve health equity through access to quality services, a skilled health workforce and innovative programs.”

The FY 2018 Consolidated Appropriations Act (Public Law 115-141) requires acknowledgement of federal funding for a variety of products, like:

  • Press releases and other public statements
  • Publications and other documents
    • Toolkits/Resource guides
    • Websites
    • Visual presentations
  • Requests for proposals
  • Bid solicitations

The Act reads as follows:

"When issuing statements, press releases, requests for proposals, bid solicitations and other documents describing projects or programs funded in whole or in part with federal money, all grantees receiving federal funds included in this Act, including but not limited to state and local governments and recipients of federal research grants, shall clearly state:

(1) the percentage of the total costs of the program or project which will be financed with federal money;

(2) the dollar amount of federal funds for the project or program; and

(3) percentage and dollar amount of the total costs of the project or program that will be financed by non-governmental sources."

Acknowledgement Statement

Below are a few examples of acknowledgement statements that we recommend.

Note: You must include the award's dollar amount, percentage financed with non-governmental sources, and disclaimer.

General Structure of Acknowledgement Statement

This [project/publication/program/website, etc.] [is/was] supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $XX with XX percentage financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.

Examples

  • This website is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $1,902,040 with 0% financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.
  • This resource is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $8,500,000 with 60% financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.
  • This program is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of an award totaling $2,724,632 with 0% financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.

If you have any questions regarding the acknowledgement language that you should use in your particular situation, contact your Project Officer (PO).

Note: You can find your PO's contact information on your Notice of Award.

Frequently Asked Questions

Q: An award recipient has asked if they can include their grant number (or numbers) in their acknowledgement statement. Is this allowed?

A: While it is not disallowed, we recommend following the general language structure we provided above. This language does not include the grant number. The Consolidated Appropriations Act for acknowledgement of federal funding does not require a grant number.

Q: Does “award totaling $XX” refer to an annual award amount or cumulative award amount?

A: The appropriation law does not specify which amount to use; however, we recommend using the annual award amount. In other words, the amount for the budget period, not the longer project period. This is a more accurate description of the amount of funding at time of publication.

For example:

  • Budget period is 07/01/2019 – 06/30/2020 with $100,000
  • Project period is 07/01/2019 – 06/30/2022 with $300,000 total
  • If publication takes place on 12/1/2019, use $100,000 as the award amount in the acknowledgement statement.

Q: When referring to the annual award amount, is this the base award amount? Or should the reported award amount reflect any administrative supplements or carryovers included in the most recent Notice of Award (NoA) at the time of the release of the work product?

A: You should include all funds authorized for the budget period (inclusive of supplemental funding and carryover) as reflected in the most recent NoA at the time of the product's publication.

Q: Should the acknowledgement statement reflect the specific cost of the publication where it appears?

A: While the acknowledgement statement will appear on specific documents and other communications, it is not necessary to calculate the precise cost of developing that document given the challenges in isolating the costs.

We recommend using the annual award amount. In other words, the amount for the budget period, not the longer project period. Refer to the question above for an example.

Q: We developed our work product in collaboration with another HRSA award recipient. How should we calculate “award totaling $XX?”

A: Since we support both, change “award” to “awards” and list them out separately.  For example:

This ______ is supported by the Health Resources and Services Administration (HRSA) of the U.S. Department of Health and Human Services (HHS) as part of awards totaling $XX with XX% financed with non-governmental sources, and $XX with XX% financed with non-governmental sources. The contents are those of the author(s) and do not necessarily represent the official views of, nor an endorsement, by HRSA, HHS, or the U.S. Government. For more information, please visit HRSA.gov.

Q: You provided recommended examples above. Am I required to use one of those examples?

A: The examples above have been developed to help awardees comply with the requirements. If you wish to use different language, we suggest you consult with your Project Officer to ensure your alternative language complies with the statutory requirement. You can find your Project Officer's contact information on your Notice of Award.

Q: Do I need to update my acknowledgement for products already posted?

A: No, you do not need to update your acknowledgement for products already posted. The acknowledgement should reflect the most recent NoA for the budget period at the time of the product's publication.

Date Last Reviewed:  June 2019


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