Manage Your Grant Workshops

We host online and in-person workshops to help you manage your grant.

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In-Person Workshops Postponed

After careful consideration for the health and safety of our attendees and HRSA staff, and in line with CDC recommendations, we have postponed all in-person Healthy Grants Workshops until 2021.

Healthy Grants Web Series

To continue to provide you with important training and support, the Office of Federal Assistance Management (OFAM) will launch the Healthy Grants Web Series in place of our in-person Healthy Grants Workshops. The eight-part Adobe Connect series will provide presentations on our most requested topics.

How to Join a Web Workshop

HRSA Health Grants Web Series

Join the web workshop
Call: 888-324-7101 | Code: 8459711
NOTE: Adobe Connect can accommodate 1,500 participants. If you can't log in for the visual portion, you can still listen in.

Schedule

All times in Eastern Time (ET)

June 9, 2020

1 p.m.
Opening Remarks and Updates from HRSA and OFAM Leadership

1:30 p.m.
Grants Policy Update
In this session, OFAM's Division of Grants Policy will summarize grants policy updates, legislative mandates, and topics that impact HRSA grantees.

2:30 p.m.
HRSA's Office of Regional Operations (ORO): Connecting and Supporting HRSA Grantees and Stakeholders Throughout the Nation
This session is an introduction to HRSA's Office of Regional Operations (ORO). Participants will learn when and how to engage ORO, and become aware of the many and varied resources, including technical assistance and special initiatives, available through 10 regional offices throughout the nation.

Lastly, this session will highlight ORO's response to the various partners and stakeholders we serve with a particular focus on rural health, HIV/AIDS, behavioral health, and tribal affairs, and our response to COVID-19 in collaboration with other HRSA offices and bureaus.

June 30, 2020

1-2 p.m.
ReInvent Grants Management
ReInvent Grants Management (RGM) is part of the ReImagine HHS initiative. The goals and objectives of ReImagine HHS are to transform HHS to better serve the HHS recipient community and stakeholders of the services we provide by advancing innovative solutions, institutionalizing continuous improvement, and enhancing strategic collaboration with internal and external partners.

RGM focuses on creating a simpler experience for grant recipients by reducing administrative burden and increasing transparency of outcomes. In this session, we will provide an update on key RGM activities, including updates to the look and feel of the Notice of Award (NoA). In addition, speakers will share a proof of concept where recipients will have a view of all grants awarded by HRSA and other HHS Operating Divisions.

2-3 p.m.
Understanding the Key Components and Requirements in your Notice of Award
An overview of the vital information contained in the Notice of Award (NoA), including terms and conditions, reporting requirements, and HRSA staff contacts. We will also discuss plans for the future NoA “face-lift” and HRSA-specific information.

3-4 p.m.
Expanding Expanded Authority
This session will provide an overview of the Expanded Authority (EA) provisions for all new and existing grant programs awarded under EA. Examples from HRSA’s EA grant programs will be used to illustrate EA provisions and explain how these authorities impact recipients’ management responsibilities.

July 7, 2020

1-3 p.m.
Changes in Financial Reporting
In this session, we will discuss an upcoming change regarding where grant expenditure data is reported. We will also talk about the importance of consistent and accurate reporting of grant expenditures, to include timely submissions of SF-425 (the Federal Financial Report), by highlighting common SF-425 challenges.

We will use several HRSA grant program-specific examples to demonstrate requirements for timely, accurate SF-425 submissions and financial reconciliation.

July 21, 2020

1-2 p.m.
Evaluating the Financial Health of Your HRSA Grant
This session will explain the basic requirements of a “financially” healthy grant including; standards for financial management, Internal Controls, and how to avoid audit findings.

2-3 p.m.
Advanced Financial Management Requirements (Financial Management Roundtable)
Experts from OFAM will be discussing topics such as top audit findings from HRSA programs, tracking source and use of grant expenditures, legislative mandates and much more. This interactive session will include a roundtable discussion and Q&A with participants.

August 4, 2020

1-2 p.m.
Understanding and Submitting Prior Approvals
What you need to know once the Notice of Award (NoA) has been received. Common types of prior approval requests and when they are required will be the focus of this session.

2-3 p.m.
Grant Budgeting
There are many factors to consider when developing and managing a grant budget. This session will explore cost principles, NOFO requirements, allowable/unallowable costs, limitations and the importance of budget justifications. Examples will be used to illustrate common budgeting mishaps and resulting consequences.

August 18, 2020

1-2 p.m.
Recording and Supporting Grant Expenditures
The objective of this session is to increase recipients understanding of the requirements of 45 CFR § 75.403 on how to adequately record and support grant expenditures. A better understanding of this requirement should assist recipients in reducing potential unsupported costs.

2-3 p.m.
Time and Effort Reporting
This session will provide participants with tools to use in your organization to ensure you are in compliance with time and effort reporting. In addition, we will debunk the myths on what is required vs. what is a best practice.

3-4 p.m.
What’s New with Objective Review
This session will highlight new initiatives and improvements to Objective Review Committees based on grantee feedback. Additionally, the session will provide a high-level overview of ‘met requirements’ scoring & how HRSA captures panel discussions. Attendees will learn how to become a reviewer.

September 1, 2020

1-2 p.m.
When to Call the HRSA Call Center, Plus an EHB Systems Overview for Grantees
This session will provide a brief overview of the EHB system. The session will include recent enhancements, explain functionality and roles, and provide attendees with answers to many common EHB questions. We will feature new self-help tutorials so attendees can carry their learning back to their organizational site.

2-3 p.m.
Using data.HRSA.gov
The data.HRSA.gov website (previously known as the HRSA Data Warehouse) provides maps, data, reports, and dashboards to the public about HRSA’s health care programs. This session will highlight the many resources available to help award recipients gather information on HRSA’s grants, loan and scholarship programs, health centers, and other public health programs and services.

September 15, 2020

1-2 p.m.
Disability Access – How to Meet Your Legal Obligations and Make Your Programs Accessible

Is your organization communicating effectively with individuals who have vision, hearing, or speech disabilities?
Is your medical equipment accessible to patients with disabilities?
Is your facility accessible to individuals with mobility-based disabilities?

For programs and services that receive federal financial assistance, federal civil rights laws prohibit discrimination on the basis of disability. Recipients of HRSA funding must ensure that individuals with disabilities have equal access to all of their programs and activities.

This session will include a summary of relevant law, an explanation of your obligations as they relate to disability access, and a discussion on how you can meet those obligations. We will also touch on specific topics related to disability access, including physical access, medical access, and effective communication.

2-3 p.m.
Language Access—How to Meet Your Legal Obligations and Make Your Programs Accessible
Federal civil rights laws prohibit discrimination against individuals who are limited English proficient (LEP). Recipients of HRSA funding must take reasonable steps to ensure LEP individuals have meaningful access to all of their programs and activities.

This session will include a summary of the relevant laws, an explanation of HRSA recipient obligations as they relate to language access, and a discussion on how recipients can meet those obligations. We will walk you through the process of creating a language access plan, which will serve as your organization’s roadmap to providing quality language access services. We'll also examine common challenges that organizations face when trying to provide language access services and review practical solutions for how to address those challenges.

3-4 p.m.
Cost Effective Accessibility – Practical Strategies to Meet the Needs of Your Service Populations
This workshop will focus on strategies designed to provide effective language and disability access to your constituents in a way that makes the best use of your resources.

Following the presentation, participants will break into small groups and engage in a facilitated discussion that will focus on networking, sharing resources, and highlighting successful practice.