Healthy Grants Workshop Breakout Sessions

Grants Policy Check Up

This session will summarize three current grants policy topics that are of importance for HRSA recipients:

  1. HRSA's Financial Conflict of Interest policy for grant recipients;
  2. FY19 Legislative Mandates; and
  3. HRSA's implementation of OMB Memo M-18-18, Implementing Statutory Changes to the Micro-Purchase and the Simplified Acquisition Thresholds for Financial Assistance

Impact of Delinquent Single Audits

We will explain recipient requirements for Single Audits and timeframes for submitting related reports to the Federal Audit Clearinghouse. This session will also address HRSA follow-up activities and actions for non-responsive recipients.

Evaluating the Financial Health of Your Grant

In this session we will explain the requirements of a financially "healthy" grant. This includes standards for financial management, internal controls, time and effort reporting, the Federal Funding Accountability and Transparency Act (FFATA), and more.

Recording & Supporting Grant Expenditures

We hope to increase your understanding of the requirements of 45 CFR § 75.403 on how to adequately record and support grant expenditures. A better understanding of this requirement should help you reduce potential unsupported questioned costs.

Pulse Check on Policies & Procedures for Financial Management

You will receive an overview of required financial management controls and best practices to ensure you are using HRSA award funds in accordance with laws, regulations, and award terms and conditions, and that you properly account for, and report on, funds.

We'll provide guidance to avoid unallowable costs in HRSA audits or reviews due to inadequate financial policies and procedures.

EHB Drop-In Hands-on Help Clinic

Bring your specific grant issues for an interactive session. EHB Specialists will be available to provide hands-on trouble shooting. We highly encourage you to bring your laptops and EHB login account data. Our aim is to resolve any issues you may have on site.

Examining Expanded Authorities

Expanded Authorities provide identified HRSA award recipients with authority to waive certain prior approval requirements. To reduce your reporting burden, HRSA recently increased the number of grant programs included under expanded authority.

This session will examine these specific authorities, explain your responsibilities and provide examples from both Health Professions and Maternal, Child and Health Services grant programs.

Healthy Vital Signs for Ryan White Grants

We'll address specific issues from the Ryan White HIV/AIDS grant programs. We'll highlight major Ryan White components, with a focus on a few parts and discussion of several complex award aspects.

Our presentation will include challenges common to the management aspects of these awards. We anticipate time for an extended Q&A.

Healthy Vital Signs for Health Center Grants

We'll address specific issues from the Health Center grant program. We'll highlight major Health Center program aspects to include expansion and other targeted funding.

Our presentation will include challenges common to the management aspects of these awards. We anticipate time for an extended Q&A.

A Financial Physical - Focusing on Reporting, Reconciliation, and Closeout

This session will diagnose the importance of financial reconciliation, timely reporting and steps in the grant closeout process. We'll examine the SF-425 (Federal Financial Report).

We'll discuss the importance of consistency and accuracy of expenditures reported through the HRSA Electronic Handbooks (EHBs) and the Payment Management System (PMS) as well as relevant closeout policies, timelines, and documents required during the closeout process.

It’s Quite an Operation!

Ever wonder how legislation becomes a grant-making program? During this panel, we'll explore the statute (written enactment of legislative authority), and the different roles that OFAM Divisional components have in this process.

We'll perform surgery on a few grant programs to illustrate the full HRSA grants life cycle operation.

When to Call the HRSA Call Center, Plus an EHB Systems Overview for Grantees

The HRSA Office of Information Technology will provide a brief overview of the EHB system. The session will include recent enhancements, explain functionality and roles, and provide you with answers to common EHB questions. You'll receive new self-help tutorials so you can carry your learning back to your organizational site.

What Happens to Your Application Once You Submit it to HRSA?

This session will provide information on how HRSA conducts fair and transparent objective reviews of applications submitted for funding. This will include how we recruit and select reviewers, how applications are scored, and finally how we notify applicants, and the value of Summary Statements. Come prepared to engage in discussion and ask questions.

Your HRSA Grant Award Workout

This session will include stretching and flexing the major grant muscle groups of: prior approvals, terms and conditions, and post-award and monitoring activities.

Get Your Language Access Plan in Shape: Are You Meeting Requirements of the Civil Rights Act

Federal civil rights laws prohibit discrimination against individuals who are Limited English Proficient (LEP).

You must take reasonable steps to help ensure that LEP individuals have meaningful access to all of your programs and activities. This session will include a summary of the relevant laws, an explanation of HRSA recipient obligations as they relate to language access, and a discussion on how you can meet those obligations.

We will walk you through the process of creating a language access plan which will serve as your organization’s roadmap to providing quality language access services. We will also examine common challenges that organizations face when trying to provide language access services and review practical solutions for how to address those challenges.

Improving the Health of People with Disabilities: How to Meet Your Legal Obligations and Make Your Programs Accessible

  • Is your organization communicating effectively with individuals who have vision, hearing, or speech disabilities?
  • Is your medical equipment accessible to patients with disabilities?
  • Is your facility accessible to individuals with mobility-based disabilities?

Federal civil rights laws prohibit discrimination on the basis of disability in programs and services that receive federal financial assistance. You must ensure that individuals with disabilities have equal access to all of your programs and activities.

This session will include a summary of relevant law, an explanation of HRSA recipient obligations as they relate to disability access, and a discussion on how you can meet those obligations. We will also touch on specific topics related to disability access including Physical Access, Medical Access, and Effective Communication.

HRSA Examined – The HIV/AIDS Bureau

The HIV/AIDS Bureau (HAB) provides support to states, metropolitan areas and communities for HIV/AIDS care and treatment to over 50% of people living with HIV in the United States and abroad. During this session, HAB will provide an overview of the HIV/AIDS programs, eligibility criteria and describe program implementation.

HRSA Examined – The Federal Office of Rural Health Policy

The Federal Office of Rural Health Policy (FORHP) improves access to health care services within rural communities. FORHP will showcase unique rural collaborations/partnerships; and describe current initiatives in providing grant funding at the state and local levels to improve access, quality, and financing for rural health care.

FORHP will discuss resources and its role in analyzing the possible effects of policy on the 57 million residents of rural communities.

HRSA Examined: The Maternal and Child Health Bureau

This session highlights the Maternal and Child Health Bureau’s (MCHB) programs which are dedicated to improving the health of the nations’ mothers, children, and families. We encourage you to attend to learn about our major programs and consider applying for future funding opportunities.

HRSA Examined – The Bureau of Health Workforce

During this session you’ll learn about the breadth of the Bureau of Health Workforce’s (BHW) varied programs, which increase access to quality health care by developing, distributing, and retaining a competent health workforce. We encourage you to attend to learn about our programs and consider applying for future funding opportunities.

HRSA Examined – The Bureau of Primary Health Care

The Bureau of Primary Health Care’s (BPHC) Health Center Program, improves the health of the nation’s underserved communities and vulnerable populations by assuring access to comprehensive, culturally competent, quality primary health care services.

We encourage organizations not already receiving Health Center Program funding to attend to learn about the program, funding opportunities, and potential collaborations with existing program award recipients.

HRSA Examined – The Healthcare Systems Branch

This Bureau has a little something for everyone. The Healthcare Systems Bureau (HSB) provides services to protect and improve population and individual health through national leadership and program support in poison control; drug pricing; organ, bone marrow and cord blood donation and transplantation; vaccine injury compensation; and Hansen's disease (leprosy).

This session will provide an overview of these unique programs, including posters, and a public service announcement.

Date Last Reviewed:  April 2019